OEM Accounts & Programs Coordinator

Rensa Filtration; Elk Grove Township (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Rensa Filtration in the United States is seeking an organized OEM Account & Program Coordinator to support the OEM Sales Director and manage daily needs of the OEM customer base. This role helps move customer projects, quotations, POs, samples, and forecasts, coordinating with Sales, Engineering, Quality, Customer Service, Production, and Supply Chain to ensure on-time follow-through.

A successful candidate is detail-oriented, able to juggle priorities, and communicates effectively with

Qualifications

• 4+ years in sales support or account coordination.
• Experience in manufacturing or technical environments is a plus.
• Strong attention to detail and prioritization.
• Proficient with MS Office and data entry.

Responsibilities

• Provide day-to-day administrative and sales support to the OEM Sales Director.
• Assist with preparing, submitting, and tracking customer quotations and RFQs.
• Maintain quote logs and follow up on outstanding quotations, samples, and customer requests.
• Assist with customer purchase orders, pricing verification, MOQs, lead times, and order status.
• Track open purchase orders and coordinate with production and shipping dates.
• Coordinate customer sample requests and prototype orders.
• Own and maintain customer forecasts and communicate anticipated demand to Operations and Supply Chain.
• Assist with new product and OEM project coordination from RFQ through production.
• Coordinate with Engineering and Quality on drawings, specs, testing requirements, approvals, and documentation.
• Maintain customer pricing, product information, specs, and account records.
• Prepare sales reports, opportunity updates, and customer summaries for the OEM Sales Director.
• Assist with customer presentations, meetings, and follow-up action items.
• Communicate with customers regarding routine order, quote, sample, and project updates.
• Collaborate with Customer Service, Production, Engineering, Quality, and Supply Chain to ensure clear communication.

Skills

Organizational skills

Communication

CRM proficiency

RFQ coordination

MS Excel

Tools

CRM systems

ERP systems

Job description

Rensa Filtration in the United States is seeking an organized OEM Account & Program Coordinator to support the OEM Sales Director and manage daily needs of the OEM customer base. This role helps move customer projects, quotations, POs, samples, and forecasts, coordinating with Sales, Engineering, Quality, Customer Service, Production, and Supply Chain to ensure on-time follow-through.

A successful candidate is detail-oriented, able to juggle priorities, and communicates effectively with