OCONUS Travel Coordinator

Goldbelt, Inc.; Silver Spring (MD); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan with company matching

Paid time off

Professional development opportunities

Job summary

Goldbelt Apex in Silver Spring, MD, seeks an OCONUS Travel Coordinator to support overseas travel and official leave for WRAIR personnel and contractors. You will manage packets, verify documents, and coordinate passport/visa processes under DHA guidance, with primary on-site work and occasional telework approval.

Responsibilities include tracking TDY and leave, preparing travel reports, maintaining force-protection logs, and developing SOPs and checklists for government review.

Qualifications

• Knowledge of DoD OCONUS travel rules and country/theater clearance processes.
• Experience coordinating overseas travel and administrative approvals.
• Familiarity with passports, visas, force protection, and travel tracking.
• Understanding of AR 55-46, JTR, and DHA travel procedures.
• Strong coordination, accuracy, and communication skills.

Responsibilities

• Assemble and review overseas travel packets for personnel.
• Verify documentation completeness and coordinate corrections.
• Support passport, visa, and international travel documentation processes.
• Route documents for country, theater, and clearance processing.
• Coordinate schedules and updates with host-country points of contact.
• Track TDY and leave; prepare daily, weekly, and monthly travel reports.
• Maintain force-protection travel logs and travel records.
• Draft TDY/leave checklists, instructions, and SOPs for government approval.
• Assist with standard/restricted force protection plans and AFRICOM docs.
• Apply applicable travel procedures and escalate delays or missing items.

Skills

OCONUS travel rules

Passport/visa processes

Force protection

Travel tracking

DoD travel policies

Customer communication

APACS

Administrative coordination

Education

Bachelor's degree or equivalent experience

Tools

APACS

Job description

Overview

Please note that this position is contingent upon the successful award of a contract currently under bid.

Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT experts, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices.

Summary:

Goldbelt Apex is pursuing a Defense Health Agency (DHA) contract to support WRAIR Research Management Division (RMD). The OCONUS Travel Coordinator supports documentation, processing, coordination, and tracking for overseas temporary duty travel and official leave by WRAIR military personnel, civilian employees, and authorized contractors. The position supports passport/visa coordination, clearances, and force protection documentation from WRAIR in Silver Spring, Maryland.

Work Location and Telework: The position will be performed primarily on-site. Situational telework may be permitted when approved by the Government. Overseas travel coordination duties do not establish a routine overseas work location.

Responsibilities

Essential Job Functions:

• Assemble and review OCONUS travel packets for military, civilian, and contractor personnel.
• Verify documentation completeness and coordinate corrections before Government review and signature.
• Support official passport, visa, and international travel documentation processes.
• Route documents to designated Government officials and MRDC Operations for country, theater, and special-area clearance processing.
• Coordinate schedules, documentation, and updates with host-country points of contact.
• Track international TDY and leave requests and prepare daily, weekly, and monthly OCONUS travel reports.
• Maintain the daily force-protection travel log and required fiscal-year travel request records.
• Draft or revise TDY/leave checklists, OCONUS travel instructions, SOPs, training slides, and force-protection materials for Government approval.
• Support preparation of standard/restricted Force Protection Plans and AFRICOM-related documentation where applicable.
• Apply AR 55-46, relevant DHA administrative instructions, MRDC Policy 32, and applicable travel procedures.
• Escalate delayed or incomplete submissions and communicate requirements to travelers; do not authorize travel or clearances.

Qualifications

Necessary Skills and Knowledge:

• Knowledge of DoD OCONUS travel rules, international travel packets, and country/theater clearance processes.
• Familiarity with official passports, visas, force protection, and overseas travel tracking.
• Understanding of AR 55-46, JTR, and relevant DoD/Army travel policies.
• Strong administrative coordination, accuracy, reporting, and customer communication skills.
• Familiarity with APACS or related clearance coordination tools is helpful.

Minimum Qualifications:

• Relevant experience coordinating international travel, military overseas travel, or Federal travel administration.
• Experience reviewing overseas documentation and coordinating administrative approvals.

Preferred Qualifications:

• Bachelor's degree in Business, Logistics, International Relations, or related field, or equivalent experience.
• Prior WRAIR, USAMRDC, DHA, or military medical research support.
• Experience with APACS and Government country/theater clearance processes.
• Familiarity with AFRICOM, EUCOM, INDOPACOM, DoD force-protection documentation, and MRDC overseas travel procedures.

Pay and Benefits

The salary range for this position is $70,000.00 to $90,000.00 annually.

At Goldbelt, we value and reward our team's dedication and hard work. We provide a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.