Agreements Coordinator

Goldbelt Apex, LLC; Silver Spring (MD); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with company match

Paid time off

Professional development

Job summary

Goldbelt Apex is pursuing a Defense Health Agency contract to support WRAIR’s Research Management Division. The Agreements Coordinator manages, reviews, and tracks 55–65 DoD agreements monthly with Federal, military, academic, and external partners.

The role requires DoD agreements knowledge and on-site performance in Silver Spring, MD with limited telework. The position emphasizes lifecycle management, document control, and collaboration with WRAIR budget and government signatories.

Qualifications

• Knowledge of DoDI 4000.19, AR 5-9, intragovernmental agreements, and interagency coordination.
• Practical experience with MIPRs, G-Invoicing, and government financial exchange mechanisms.
• Experience with agreement lifecycle tracking, recordkeeping, databases, and coordination across stakeholders.
• Familiarity with GFEBS, Microsoft Office, and Government document management systems.
• Strong document analysis, written communication, prioritization, and customer coordination skills.

Responsibilities

• Coordinate development, review, revisions, routing, approval tracking, and lifecycle management of support agreements.
• Draft MOAs, MOUs, Interagency Agreements, enterprise-level agreements, and OAAs.
• Apply DoDI 4000.19 and AR 5-9 to support agreement documentation and administrative review.
• Analyze agreements and recommend the appropriate structure based on participating entities and funding requirements.
• Support MIPRs and Treasury G-Invoicing, including drafting and staging funding-related agreements for Government approval.
• Coordinate with WRAIR budget analysts regarding funding availability and projected cost codes.
• Maintain daily tracking of approximately 55-65 agreements each month, including pending, in-process, active, expiring, and completed agreements.
• Serve as a coordination point for WRAIR headquarters and forward laboratories; support branch meetings and recurring status reporting.
• Prepare proposed terms, alternatives, status reports, and recommendations for authorized Government officials.
• Coordinate document routing through WRAIR staffing processes and obtain required Government signatures; do not commit or approve agreements on behalf of the Government.

Skills

DoDI 4000.19/AR 5-9

MIPRs

G-Invoicing

Lifecycle tracking

GFEBS

MS Office

Stakeholder coordination

Document analysis

Education

Bachelor's degree in Public Administration/Business/Contract Management/Finance/Legal Studies

Tools

GFEBS

EndNote

Job description

Overview

Please note that this position is contingent upon the successful award of a contract currently under bid.

Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT experts, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices.

Summary:

Goldbelt Apex is pursuing a Defense Health Agency (DHA) contract to support WRAIR Research Management Division (RMD). The Agreements Coordinator supports developing, reviewing, processing, coordinating, and tracking agreements between WRAIR and Federal, military, academic, research, and external organizations. This designated Key Personnel position requires specialized DoD agreements knowledge and supports approximately 55-65 agreements monthly across WRAIR and its forward laboratories.

Work Location and Telework: The position will be performed primarily on-site. Situational telework may be permitted when approved by the Government.

Responsibilities

Essential Job Functions:

• Coordinate development, review, revisions, routing, approval tracking, and lifecycle management of support agreements.
• Draft Memoranda of Agreement (MOAs), Memoranda of Understanding (MOUs), Interagency Agreements (FS 7600A), enterprise-level agreements, and command-level/Overarching Agreements (OAAs).
• Apply DoDI 4000.19 and AR 5-9 to support agreement documentation and administrative review.
• Analyze agreements and recommend the appropriate structure based on participating entities and funding requirements.
• Support Military Interdepartmental Purchase Requests (MIPRs) and Treasury G-Invoicing, including drafting and staging funding-related agreements for Government approval.
• Coordinate with WRAIR budget analysts regarding funding availability and projected cost codes.
• Maintain daily tracking of approximately 55-65 agreements each month, including pending, in-process, active, expiring, and completed agreements.
• Serve as a coordination point for WRAIR headquarters and forward laboratories; support branch meetings and recurring status reporting.
• Prepare proposed terms, alternatives, status reports, and recommendations for authorized Government officials.
• Coordinate document routing through WRAIR staffing processes and obtain required Government signatures; do not commit or approve agreements on behalf of the Government.

Qualifications

Necessary Skills and Knowledge:

• Knowledge of DoDI 4000.19, AR 5-9, intragovernmental agreements, and interagency coordination.
• Practical proficiency with MIPRs, G-Invoicing, and Government financial exchange mechanisms.
• Experience with agreement lifecycle tracking, recordkeeping, databases, and coordination across stakeholders.
• Familiarity with GFEBS, Microsoft Office, and Government document management systems.
• Strong document analysis, written communication, prioritization, and customer coordination skills.

Minimum Qualifications:

• Two (2) to five (5) years of direct experience drafting, evaluating, coordinating, or processing DoD support agreements.
• Practical experience with MIPRs and G-Invoicing or comparable intragovernmental financial exchange processes.
• Experience maintaining agreement records and shepherding reviews and approvals.
• Ability to meet Federal background investigation and installation access requirements and obtain a CAC if required.

Preferred Qualifications:

• Bachelor's degree in Public Administration, Business Administration, Contract Management, Finance, or Legal Studies (PWS highly recommended).
• Prior WRAIR, USAMRDC, DHA, or Army medical research experience.
• Experience with GFEBS and support agreements involving research partnerships.
• Knowledge of MTAs, CRADAs, CTAs, and Clinical Trial Agreements; familiarity with EndNote.

Pay and Benefits

The salary range for this position is $90,000.00 to $110,000.00 annually.

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.