Agreements Coordinator

Goldbelt Apex LLC; Silver Spring (MD); On-site; USD 90,000 - 110,000; Full time

Job summary

Goldbelt Apex LLC is pursuing a Defense Health Agency (DHA) contract to support the WRAIR Research Management Division. The Agreements Coordinator develops, reviews, processes, coordinates, and tracks agreements between WRAIR and Federal, military, academic, and external organizations.

This Key Personnel role requires specialized DoD agreements knowledge and supports approximately 55-65 agreements monthly across WRAIR and forward laboratories.

Qualifications

• Knowledge of DoDI 4000.19, AR 5-9, intragovernmental agreements, and interagency coordination.
• Experience with MIPRs, G-Invoicing, and Government financial exchange mechanisms.
• Experience with agreement lifecycle tracking, recordkeeping, databases, and coordination across stakeholders.
• Familiarity with Government document management systems (GFEBS, MS Office).
• Strong document analysis, written communication, prioritization, and customer coordination skills.

Responsibilities

• Coordinate development, review, revisions, routing, approval tracking, and lifecycle management of support agreements.
• Draft MOAs, MOUs, Interagency Agreements, enterprise-level agreements, and OAAs.
• Apply DoDI 4000.19 and AR 5-9 to support agreement documentation and administrative review.
• Analyze agreements and recommend structure based on participating entities and funding requirements.
• Coordinate with budget analysts on funding availability and cost codes.
• Maintain daily tracking of 55-65 agreements per month, including status.

Skills

DoDI 4000.19 knowledge

AR 5-9 familiarity

MIPRs familiarity

G-Invoicing knowledge

Document management

Budget coordination

Recordkeeping

Stakeholder coordination

Microsoft Office

Education

Bachelor's degree in Public Administration, Business Administration, Contract Management, Finance, or Legal Studies

Tools

GFEBS

Government financial exchange systems

Database management

Job description

Overview

Please note that this position is contingent upon the successful award of a contract currently under bid.

Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT experts, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices.

Summary

Goldbelt Apex is pursuing a Defense Health Agency (DHA) contract to support WRAIR Research Management Division (RMD). The Agreements Coordinator supports developing, reviewing, processing, coordinating, and tracking agreements between WRAIR and Federal, military, academic, research, and external organizations. This designated Key Personnel position requires specialized DoD agreements knowledge and supports approximately 55-65 agreements monthly across WRAIR and its forward laboratories.

Work Location and Telework: The position will be performed primarily on-site. Situational telework may be permitted when approved by the Government.

Responsibilities

Essential Job Functions

• Coordinate development, review, revisions, routing, approval tracking, and lifecycle management of support agreements.
• Draft Memoranda of Agreement (MOAs), Memoranda of Understanding (MOUs), Interagency Agreements (FS 7600A), enterprise-level agreements, and command-level/Overarching Agreements (OAAs).
• Apply DoDI 4000.19 and AR 5-9 to support agreement documentation and administrative review.
• Analyze agreements and recommend the appropriate structure based on participating entities and funding requirements.
• Support Military Interdepartmental Purchase Requests (MIPRs) and Treasury G-Invoicing, including drafting and staging funding-related agreements for Government approval.
• Coordinate with WRAIR budget analysts regarding funding availability and projected cost codes.
• Maintain daily tracking of approximately 55-65 agreements each month, including pending, in-process, active, expiring, and completed agreements.
• Serve as a coordination point for WRAIR headquarters and forward laboratories; support branch meetings and recurring status reporting.
• Prepare proposed terms, alternatives, status reports, and recommendations for authorized Government officials.
• Coordinate document routing through WRAIR staffing processes and obtain required Government signatures; do not commit or approve agreements on behalf of the Government.

Qualifications

Necessary Skills and Knowledge

• Knowledge of DoDI 4000.19, AR 5-9, intragovernmental agreements, and interagency coordination.
• Practical proficiency with MIPRs, G-Invoicing, and Government financial exchange mechanisms.
• Experience with agreement lifecycle tracking, recordkeeping, databases, and coordination across stakeholders.
• Familiarity with GFEBS, Microsoft Office, and Government document management systems.
• Strong document analysis, written communication, prioritization, and customer coordination skills.

Minimum Qualifications

• Two (2) to five (5) years of direct experience drafting, evaluating, coordinating, or processing DoD support agreements.
• Practical experience with MIPRs and G-Invoicing or comparable intragovernmental financial exchange processes.
• Experience maintaining agreement records and shepherding reviews and approvals.
• Ability to meet Federal background investigation and installation access requirements and obtain a CAC if required.

Preferred Qualifications

• Bachelor's degree in Public Administration, Business Administration, Contract Management, Finance, or Legal Studies (PWS highly recommended).
• Prior WRAIR, USAMRDC, DHA, or Army medical research experience.
• Experience with GFEBS and support agreements involving research partnerships.
• Knowledge of MTAs, CRADAs, CTAs, and Clinical Trial Agreements; familiarity with EndNote.

Pay And Benefits

The salary range for this position is $90,000.00 to $110,000.00 annually.

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.