OCONUS Travel Coordinator

Goldbelt Apex, LLC; Silver Spring (MD); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with company matching

Paid time off

Job summary

Goldbelt Apex is seeking an OCONUS Travel Coordinator to support overseas travel documentation, processing, and coordination for WRAIR personnel in Silver Spring, MD. The role focuses on passport/visa coordination, force protection materials, and travel reporting.

Work is primarily on-site with occasional telework when approved; travel coordination duties may involve overseas TDY coordination and clearance processing for affected personnel.

Qualifications

• Knowledge of DoD OCONUS travel rules and country/theater clearance processes.
• Experience coordinating international travel and government travel documentation.
• Familiarity with AR 55-46, JTR, or related DoD travel policies.

Responsibilities

• Assemble and review OCONUS travel packets for personnel.
• Verify documentation completeness and coordinate corrections before Government review.
• Support passport, visa, and international travel documentation processes.
• Route documents to Government officials and MRDC Operations for clearance processing.
• Coordinate schedules and updates with host-country points of contact.

Skills

OCONUS travel rules

Passport/visa processing

DoD travel policies

Administrative coordination

Travel documentation tracking

Education

Bachelor's degree in Business/Logistics/IR

Tools

APACS

Job description

Overview

Please note that this position is contingent upon the successful award of a contract currently under bid.

Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT experts, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices.

Summary:

Goldbelt Apex is pursuing a Defense Health Agency (DHA) contract to support WRAIR Research Management Division (RMD). The OCONUS Travel Coordinator supports documentation, processing, coordination, and tracking for overseas temporary duty travel and official leave by WRAIR military personnel, civilian employees, and authorized contractors. The position supports passport/visa coordination, clearances, and force protection documentation from WRAIR in Silver Spring, Maryland.

Work Location and Telework: The position will be performed primarily on-site. Situational telework may be permitted when approved by the Government. Overseas travel coordination duties do not establish a routine overseas work location.

Responsibilities

Essential Job Functions:

• Assemble and review OCONUS travel packets for military, civilian, and contractor personnel.
• Verify documentation completeness and coordinate corrections before Government review and signature.
• Support official passport, visa, and international travel documentation processes.
• Route documents to designated Government officials and MRDC Operations for country, theater, and special-area clearance processing.
• Coordinate schedules, documentation, and updates with host-country points of contact.
• Track international TDY and leave requests and prepare daily, weekly, and monthly OCONUS travel reports.
• Maintain the daily force-protection travel log and required fiscal-year travel request records.
• Draft or revise TDY/leave checklists, OCONUS travel instructions, SOPs, training slides, and force-protection materials for Government approval.
• Support preparation of standard/restricted Force Protection Plans and AFRICOM-related documentation where applicable.
• Apply AR 55-46, relevant DHA administrative instructions, MRDC Policy 32, and applicable travel procedures.
• Escalate delayed or incomplete submissions and communicate requirements to travelers; do not authorize travel or clearances.

Qualifications

Necessary Skills and Knowledge:

• Knowledge of DoD OCONUS travel rules, international travel packets, and country/theater clearance processes.
• Familiarity with official passports, visas, force protection, and overseas travel tracking.
• Understanding of AR 55-46, JTR, and relevant DoD/Army travel policies.
• Strong administrative coordination, accuracy, reporting, and customer communication skills.
• Familiarity with APACS or related clearance coordination tools is helpful.

Minimum Qualifications:

• Relevant experience coordinating international travel, military overseas travel, or Federal travel administration.
• Experience reviewing overseas documentation and coordinating administrative approvals.

Preferred Qualifications:

• Bachelor's degree in Business, Logistics, International Relations, or related field, or equivalent experience.
• Prior WRAIR, USAMRDC, DHA, or military medical research support.
• Experience with APACS and Government country/theater clearance processes.
• Familiarity with AFRICOM, EUCOM, INDOPACOM, DoD force-protection documentation, and MRDC overseas travel procedures.

Pay and Benefits

The salary range for this position is $70,000.00 to $90,000.00 annually.

At Goldbelt, we value and reward our team's dedication and hard work. We provide a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.