Ocean Export Coordinator

People Freight | Freight Forwarding & Logistics Recruitment Specialists; Elk Grove Village (IL); On-site; USD 61,000 - 75,000; Full time

Benefits offered by this job

Sign-on bonus

Annual bonus

Career progression opportunities

Professional development opportunities

Job summary

People Freight | Freight Forwarding & Logistics Recruitment Specialists is seeking a detail-oriented freight forwarding professional focused on ocean export operations. You will coordinate shipments from booking to final departure, ensure documentation accuracy, and meet deadlines while delivering excellent customer service.

The role offers a competitive compensation package with a sign-on bonus, an annual bonus, and opportunities for professional development and progression within international

Qualifications

• Experience in ocean export operations within an international freight forwarder.
• Strong understanding of ocean export documentation and procedures.
• Experience coordinating bookings with ocean carriers and managing shipment schedules.
• Knowledge of AES/EEI filings and U.S. export compliance requirements.
• Excellent communication, organizational and time-management skills.
• Strong attention to detail and ability to manage multiple shipments simultaneously.
• Proficiency with freight forwarding software; CargoWise experience is an advantage.

Responsibilities

• Coordinate end-to-end ocean export shipments, from initial booking through vessel departure.
• Arrange bookings with ocean carriers and shipping lines, negotiating rates where appropriate.
• Prepare and process export documentation, including invoices, packing lists, bills of lading, and shipping instructions.
• Ensure compliance with U.S. export regulations and international shipping requirements.
• Coordinate with customers, overseas agents, carriers, trucking companies, and internal departments.
• Monitor shipment milestones, vessel schedules, and cut-off dates for timely departures.
• Manage AES/EEI filings where required.
• Track shipments and communicate schedule changes to customers.
• Prepare quotations, process shipment charges, and assist with invoicing and filing.

Skills

Ocean export operations

Communication

Organizational skills

Time management

Problem solving

Tools

CargoWise

Job description

This is an excellent opportunity for a detail-oriented freight forwarding professional with a strong understanding of ocean export operations and international shipping procedures.

The successful candidate will be responsible for coordinating ocean export shipments from booking through to final departure, ensuring all documentation is completed accurately, deadlines are met, and customers receive a high level of service throughout the shipping process.

• Salary of up to $68,000 per year, depending on experience.
• Immediate sign on bonus + annual bonus
• Opportunity to join an established international freight forwarding business.
• Supportive team environment with opportunities for professional development.
• Career progression opportunities within international logistics and freight forwarding.

Key Responsibilities

• Coordinate end-to-end ocean export shipments, from initial booking through to vessel departure.
• Arrange bookings with ocean carriers and shipping lines, negotiating rates where appropriate.
• Prepare and process export documentation, including commercial invoices, packing lists, bills of lading, and shipping instructions.
• Ensure compliance with U.S. export regulations and international shipping requirements.
• Coordinate with customers, overseas agents, carriers, trucking companies, and internal departments.
• Monitor shipment milestones, vessel schedules, and cut-off dates to ensure timely departures.
• Manage AES/EEI filings through the Automated Export System, where required.
• Track shipments and proactively communicate schedule changes, delays, and other issues to customers.
• Prepare quotations, process shipment charges, and assist with invoicing and file closing.
• Resolve operational issues efficiently while maintaining strong customer relationships.
• Maintain accurate shipment records and ensure all documentation is properly filed.
• Work collaboratively with the wider operations team to deliver efficient and reliable freight forwarding services.

Requirements

• Previous experience in ocean export operations within an international freight forwarder.
• Strong understanding of ocean export documentation, shipping procedures, and international logistics.
• Experience coordinating bookings with ocean carriers and managing shipment schedules.
• Knowledge of AES/EEI filings and U.S. export compliance requirements.
• Excellent communication, organizational, and time-management skills.
• Strong attention to detail and the ability to manage multiple shipments simultaneously.
• Proficiency with freight forwarding software; CargoWise experience is an advantage.
• A customer-focused approach with strong problem-solving skills.