Ocean Import & Export Coordinator

People Freight | Freight Forwarding & Logistics Recruitment Specialists; Kearny (NJ); On-site; USD 63,000 - 77,000; Full time

Job summary

People Freight | Freight Forwarding & Logistics Recruitment Specialists is seeking an Ocean Import & Export Coordinator in Kearny, NJ to manage end-to-end shipments. The role covers booking, documentation, and coordination with overseas partners to ensure timely delivery.

Ideal candidates will have experience in international freight forwarding, strong communication skills, and the ability to handle multiple shipments in a fast-paced environment. Competitive salary up to $70,000 per year.

Qualifications

• Experience in ocean import/export operations in an international freight forwarding environment.
• Strong knowledge of ocean freight documentation and shipping procedures.
• Understanding of customs clearance processes and import/export compliance requirements.
• Excellent communication, organizational, and problem-solving skills.
• Ability to manage multiple shipments and competing priorities in a fast-paced environment.
• Strong attention to detail and a customer-focused approach.
• Proficiency in freight forwarding software and Microsoft Office applications.

Responsibilities

• Coordinate and manage ocean import and export shipments from booking through to final delivery.
• Prepare and process shipping documentation, including bills of lading, commercial invoices, packing lists, and arrival notices.
• Liaise with overseas agents, shipping lines, carriers, customs brokers, and trucking companies to ensure smooth shipment movement.
• Monitor shipment status, track milestones, and proactively resolve operational issues or delays.
• Coordinate customs clearance, cargo releases, drayage, and final delivery arrangements.
• Communicate with customers regarding shipment updates, schedules, and any changes to delivery timelines.
• Obtain and negotiate freight rates with carriers and service providers where required.
• Review shipment costs, process billing, and ensure accurate and timely invoicing.
• Maintain accurate shipment records and ensure compliance with relevant shipping regulations and company procedures.
• Build and maintain strong relationships with customers, overseas partners, and vendors.

Skills

Ocean import/export operations

Ocean freight documentation

Customs clearance processes

Communication skills

Time management

Attention to detail

Freight forwarding software

Microsoft Office

Tools

Freight forwarding software

Microsoft Office

Job description

Ocean Import & Export Coordinator | Kearny, NJ | Salary up to $70,000

This is an excellent opportunity for a freight forwarding professional with a strong understanding of ocean freight operations and the ability to manage shipments efficiently from origin through to final delivery.

The successful candidate will coordinate both import and export shipments, ensuring accurate documentation, timely communication, and a high level of customer service throughout the shipping process.

• Competitive salary of up to $70,000 per annum, depending on experience.
• Opportunity to join an established international freight forwarding business.
• Professional development and opportunities to grow within the organization.
• Supportive team environment with exposure to a broad range of international ocean freight operations.

Key Responsibilities

• Coordinate and manage ocean import and export shipments from booking through to final delivery.
• Prepare and process shipping documentation, including bills of lading, commercial invoices, packing lists, and arrival notices.
• Liaise with overseas agents, shipping lines, carriers, customs brokers, and trucking companies to ensure smooth shipment movement.
• Monitor shipment status, track milestones, and proactively resolve operational issues or delays.
• Coordinate customs clearance, cargo releases, drayage, and final delivery arrangements.
• Communicate with customers regarding shipment updates, schedules, and any changes to delivery timelines.
• Obtain and negotiate freight rates with carriers and service providers where required.
• Review shipment costs, process billing, and ensure accurate and timely invoicing.
• Maintain accurate shipment records and ensure compliance with relevant shipping regulations and company procedures.
• Build and maintain strong relationships with customers, overseas partners, and vendors.

Requirements

• Previous experience in ocean import and export operations within an international freight forwarding environment.
• Strong knowledge of ocean freight documentation, shipping procedures, and international logistics.
• Understanding of customs clearance processes and import/export compliance requirements.
• Excellent communication, organizational, and problem-solving skills.
• Ability to manage multiple shipments and competing priorities in a fast-paced environment.
• Strong attention to detail and a customer-focused approach.
• Proficiency in freight forwarding software and Microsoft Office applications.