Ocean Export Coordinator

Traffic Tech Inc.; Miami (FL); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Medical (Dental & Vision)

Life/AD&D Insurance

Long-term Disability

401(k) matching

Robust training & mentorship

Job summary

Traffic Tech Inc. in Miami is seeking an Ocean Export Coordinator to own shipments from origin to destination, coordinating with shippers, consignees, overseas agents, carriers and vendors to ensure accurate, on-time performance.

You will prepare documents, file EEI through AES, monitor schedules, and provide customers with timely updates while working with pricing, sales, warehouse and accounting to resolve issues and close shipments efficiently.

Qualifications

• 1-3 years of experience in ocean export operations within the freight forwarding industry.
• Working knowledge of ocean export documentation, carrier bookings, and AES filings.
• Familiarity with FCL and LCL shipments.
• Understanding of U.S. export regulations and international shipping procedures.

Responsibilities

• Manage ocean export shipments from origin to destination, overseeing the entire shipping process.
• Communicate directly with shippers, consignees, overseas agents, carriers, and vendors to coordinate shipments.
• Arrange ocean freight bookings with steamship lines and co-loaders, ensuring competitive routing and timely departures.
• Coordinate cargo pickups, warehouse deliveries, container loading, and transportation arrangements.
• Prepare, review, and process shipping documentation, including Bills of Lading, Shipping Instructions, commercial invoices, packing lists, and other required export documents.
• Prepare and submit Electronic Export Information (EEI) filings through AES, ensuring compliance with U.S. export regulations.
• Monitor shipment milestones, vessel schedules, cutoffs, and departures to ensure timely execution.
• Provide customers and overseas agents with shipment updates and promptly address operational issues.
• Ensure all documentation is accurate and submitted within carrier and regulatory deadlines.
• Maintain accurate shipment records, costs, accruals, and billing information in the operating system.
• Review vendor invoices, process shipment billing, and ensure files are closed accurately and on time.
• Work closely with internal departments, including pricing, sales, warehouse, and accounting.
• Identify and resolve shipment delays, documentation discrepancies, and other operational challenges.

Skills

Ocean export operations

AES filings

Documentation management

Carrier bookings coordination

Bilingual - English/Spanish

Multitasking & time management

CargoWise experience

Tools

CargoWise

Microsoft Outlook

Excel

Job description

Who We Are:

When you join Traffic Tech, you join a team that keeps the global economy moving - literally.

Traffic Tech is recognized as an industry leader and the logistics partner to many highly recognizable international brands. With throughout the United States, Canada, Mexico, Europe and China, the company offers progressive & efficient solutions for moving freight by land, sea, and air.

Your Part in It:

Working out of our Miami office, we are looking for our next Ocean Export Coordinator who takes ownership of their shipments, follows through on commitments, and understands the importance of accuracy, communication, and deadlines in freight forwarding.

OCEAN EXPORT COORDINATOR

What the Job Entails:

• Manage ocean export shipments from origin to destination, overseeing the entire shipping process.
• Communicate directly with shippers, consignees, overseas agents, carriers, and vendors to coordinate shipments.
• Arrange ocean freight bookings with steamship lines and co-loaders, ensuring competitive routing and timely departures.
• Coordinate cargo pickups, warehouse deliveries, container loading, and transportation arrangements.
• Prepare, review, and process shipping documentation, including Bills of Lading, Shipping Instructions, commercial invoices, packing lists, and other required export documents.
• Prepare and submit Electronic Export Information (EEI) filings through AES, ensuring compliance with U.S. export regulations.
• Monitor shipment milestones, vessel schedules, cutoffs, and departures to ensure timely execution.
• Provide customers and overseas agents with shipment updates and promptly address operational issues.
• Ensure all documentation is accurate and submitted within carrier and regulatory deadlines.
• Maintain accurate shipment records, costs, accruals, and billing information in the operating system.
• Review vendor invoices, process shipment billing, and ensure files are closed accurately and on time.
• Work closely with internal departments, including pricing, sales, warehouse, and accounting.
• Identify and resolve shipment delays, documentation discrepancies, and other operational challenges.

What We Are Looking For:

• 1-3 years of experience in ocean export operations within the freight forwarding industry.
• Working knowledge of ocean export documentation, carrier bookings, and AES filings.
• Familiarity with FCL and LCL shipments.
• Understanding of U.S. export regulations and international shipping procedures.
• CargoWise experience is preferred.
• Strong organizational skills and ability to manage multiple shipments simultaneously.
• Excellent written and verbal communication skills.
• Ability to work independently, prioritize tasks, and meet strict deadlines.
• Proficiency in Microsoft Outlook, Excel, and other standard office applications.
• Strong attention to detail and problem-solving abilities.
• Bilingual - English/Spanish is a plus.

What We Offer:

• Robust industry with training and mentorship
• Full Benefit options, including Medical (Dental & Vision)
• Life/AD&D Insurance, Long-term Disability
• 401(k) matching
• Dynamic environment and 'can-do' culture

This is a full-time permanent position from Monday to Friday 8:00AM to 5:00PM.