Ocean Import Coordinator

People Freight | Freight Forwarding & Logistics Recruitment Specialists; Dallas (TX); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Career development

Supportive team environment

Global exposure

Job summary

People Freight, a recruitment specialist for the freight forwarding and logistics sector in Dallas, seeks an Ocean Import Coordinator. The role focuses on managing ocean import shipments from origin to final delivery, maintaining strong relationships with overseas agents and customers, and ensuring compliant, timely execution of shipments.

The position offers exposure to international customers and partners, with opportunities to develop your freight forwarding career within a supportive team

Qualifications

• Experience in ocean import operations for international freight forwarding.
• Strong understanding of ocean freight documentation and import procedures.
• Excellent communication, organizational, and time-management skills.
• Proactive, detail-oriented, and able to manage multiple shipments.

Responsibilities

• Coordinate end-to-end ocean import shipments, from origin booking through to final delivery.
• Communicate with overseas agents, shipping lines, customs brokers, trucking companies, and customers to ensure smooth shipment execution.
• Track shipments and monitor vessel schedules, arrival dates, and potential delays.
• Prepare and review import documentation, including bills of lading and commercial shipping documents.
• Coordinate customs clearance, ensuring required documentation is available and shipments are cleared promptly.
• Arrange inland transportation and final-mile delivery as required.
• Monitor milestones and resolve operational issues, delays, and discrepancies.
• Maintain accurate shipment records and update the transportation management system.
• Review freight invoices and assist with cost control.
• Provide customers with regular shipment updates and respond to inquiries.
• Build and maintain strong relationships with customers, vendors, and international partners.

Skills

Ocean imports

Documentation accuracy

Customer communication

Shipment coordination

Job description

Ocean Import Coordinator | Dallas, TX | Salary of up to $65,000

This is an excellent opportunity for a detail-oriented freight professional with a strong understanding of ocean import operations who enjoys managing shipments from origin through to final delivery.

The successful candidate will play a key role in coordinating international ocean import shipments, maintaining strong relationships with overseas agents and customers, and ensuring shipments move efficiently, accurately, and in compliance with all relevant regulations.

• Salary of up to $65,000 per year, depending on experience.


• Opportunity to join an established international freight forwarding business.


• Supportive team environment with opportunities to develop your freight forwarding career.


• Exposure to international customers, overseas partners, and a varied ocean import operation.

Key Responsibilities

• Coordinate end-to-end ocean import shipments, from origin booking through to final delivery.


• Communicate with overseas agents, shipping lines, customs brokers, trucking companies, and customers to ensure smooth shipment execution.


• Track shipments and monitor vessel schedules, arrival dates, and potential delays.


• Prepare and review import documentation, including bills of lading, arrival notices, and commercial shipping documents.


• Coordinate customs clearance, ensuring all required documentation is available and shipments are cleared promptly.


• Arrange inland transportation and final-mile delivery as required.


• Monitor shipment milestones and proactively resolve operational issues, delays, and discrepancies.


• Maintain accurate shipment records and update the internal transportation management system.


• Review freight invoices, process billing documentation, and assist with cost control.


• Provide customers with regular shipment updates and respond promptly to enquiries.


• Build and maintain strong working relationships with customers, vendors, and international partners.


• Ensure all shipments comply with company procedures and applicable import regulations.

Requirements

• Previous experience in ocean import operations within an international freight forwarding environment.


• Strong understanding of ocean freight documentation, import procedures, and customs clearance processes.


• Experience coordinating shipments from overseas origin through to final delivery.


• Excellent communication, organizational, and time-management skills.


• Strong attention to detail and the ability to manage multiple shipments simultaneously.


• Proactive problem-solving skills and a customer-focused approach.


• Proficiency with Microsoft Office and freight forwarding operating systems.