OC Lit Secretary

Jobot; Irvine (CA); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Competitive compensation

Strong team environment

Meaningful responsibility

Job summary

Jobot is seeking an experienced Litigation Legal Secretary (Hybrid) in Irvine, California. In this role, you will support a civil litigation team, managing cases from inception through judgment and providing high-level administrative support.

The ideal candidate should have strong litigation experience and knowledge of California court procedures. Salary ranges from $80,000 to $110,000 per year. Enjoy a collaborative office culture and meaningful responsibility in this role.

Qualifications

• 3+ years of litigation legal secretary experience preferred.
• Ability to calendar litigation deadlines accurately.
• Experience supporting attorneys through trial preparation preferred.

Responsibilities

• Prepare, revise, format, and proofread litigation materials.
• File documents with California State and Federal Courts.
• Manage attorney calendars and coordinate court appearances.

Skills

Litigation experience

Knowledge of California State Court procedures

Proficiency in Microsoft Office

Attention to detail

Communication skills

Tools

Adobe

Legal document management systems

Job description

Job Details

Litigation Legal Secretary (Hybrid). This Jobot Job is hosted by: MJ Gillette. Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume. Salary: $80,000 - $110,000 per year.

We are seeking an experienced Litigation Legal Secretary with a strong background in general civil litigation and/or insurance defense. The ideal candidate will be able to manage a litigation file from inception through judgment and provide high-level administrative and litigation support to attorneys.

Why join us?

This role is ideal for a Litigation Legal Secretary who wants to join a strong civil litigation team and support meaningful defense work from beginning to end. You will have the opportunity to work with experienced litigation attorneys, manage active files, and play a key role in keeping cases moving efficiently from intake through resolution.

• Competitive compensation
• Established civil litigation practice
• Strong team environment
• Hands-on role with meaningful responsibility
• Opportunity to support cases from inception through judgment
• Exposure to diverse civil litigation and insurance defense matters
• Professional and collaborative office culture

Job Details

We are seeking an experienced Litigation Legal Secretary with a strong background in general civil litigation and/or insurance defense. The ideal candidate will be able to manage a litigation file from inception through judgment and provide high-level administrative and litigation support to attorneys.

Responsibilities

• Prepare, revise, format, and proofread pleadings, motions, correspondence, discovery, subpoenas, deposition notices, trial documents, and other litigation materials.
• File documents with California State and Federal Courts, including e-filing and service of pleadings.
• Calendar litigation deadlines, hearings, depositions, discovery cutoffs, trial dates, and other case-related deadlines.
• Manage attorney calendars and coordinate court appearances, depositions, mediations, client meetings, and expert meetings.
• Assist with discovery, including preparing shells, organizing responses, calendaring deadlines, and coordinating document production.
• Maintain litigation files from inception through judgment, including pleadings, discovery, correspondence, court notices, and trial materials.
• Coordinate with clients, opposing counsel, court personnel, vendors, experts, and witnesses.
• Assist with trial preparation, including exhibit binders, witness lists, subpoenas, trial notebooks, and pre-trial filings.
• Provide direct support to attorneys handling active civil litigation and insurance defense caseloads.

Qualifications

• 3+ years of litigation legal secretary experience preferred.
• Experience in general civil litigation and/or insurance defense strongly preferred.
• Strong knowledge of California State Court procedures and e-filing requirements.
• Federal Court filing experience is a plus.
• Ability to calendar litigation deadlines accurately.
• Strong proficiency with Microsoft Office, Adobe, and legal document management systems.
• Excellent attention to detail, organization, proofreading, and communication skills.
• Ability to manage multiple priorities in a fast-paced litigation environment.
• Experience supporting attorneys through trial preparation preferred.

Equal Opportunity

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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