Litigation Legal Secretary

Jobot; San Diego (CA); Remote; USD 75,000 - 82,000; Full time

Benefits offered by this job

Profit sharing

Remote-friendly

Job summary

Jobot is seeking a seasoned Litigation Legal Secretary for a fully remote role in California's civil defense practice. The ideal candidate has 5+ years’ secretarial experience in litigation, with strong e-filing skills for CA State and Federal Courts.

You will manage attorneys’ calendars, draft and format legal documents, and support discovery and case management from home. The firm offers a stable, collaborative environment with competitive salary and an excellent benefits package, including

Qualifications

• Minimum 5 years as a legal secretary, preferably in litigation.
• Proficiency in e-filing with California State Court and Federal Court.
• Strong understanding of litigation procedures and legal terminology.

Responsibilities

• Prepare, edit, and format legal documents and correspondence (briefs, pleadings, subpoenas).
• Manage attorney calendars, schedule appointments, meetings, depositions, and court dates.
• E-file documents with state and federal courts.
• Assist with discovery, organize and track documents, draft responses, meet deadlines.
• Transcribe legal documents and correspondence.
• Maintain accurate legal records and case files.
• Provide general administrative support to attorneys (phones, mail, supplies).
• Use legal software to streamline processes.
• Assist with case management and deadline progression.

Skills

Litigation secretarial experience

E-filing California & Federal Courts

Calendar management

Document preparation

Transcription

Legal software

Case management

Job description

Remote Legal Secretary | CA Civil Defense

This Jobot Job is hosted by: Sharon Brown

Salary: $75,000 - $82,000 per year

A bit about us

We are a well-established and highly regarded civil litigation defense firm based in North County San Diego. The firm has built a strong reputation for delivering high-quality legal services and maintaining long-standing client relationships.

The team operates in a collaborative, professional environment that values accountability, attention to detail, and consistency. This is an excellent opportunity for someone seeking a stable, long-term role within a respected litigation practice.

Why join us

• Established, reputable firm with strong retention and stability
• Fully remote flexibility with structured support
• Collaborative, team-oriented culture
• Opportunity to work closely with experienced litigation attorneys
• Strong benefits package including profit sharing
• Ideal for someone seeking long-term growth and consistency

Job Details

We are currently seeking a skilled and experienced Litigation Legal Secretary to join our dynamic legal team. This role will involve providing comprehensive secretarial support to our litigation team, ensuring smooth case progression and efficient administrative processes. The successful candidate will have a minimum of 5 years' experience in a similar role, with a strong understanding of litigation processes, legal terminology, and case management. This is a permanent, full-time position.

Responsibilities

As a Litigation Legal Secretary, your responsibilities will include:

1. Preparing, editing, and formatting legal documents and correspondence, including briefs, pleadings, and subpoenas.
2. Managing attorney calendars and scheduling appointments, meetings, depositions, and court dates.
3. E-filing documents with the California State Court and Federal Court.
4. Assisting with discovery, including organizing and tracking documents, drafting responses, and managing deadlines.
5. Transcribing legal documents and correspondence.
6. Maintaining accurate and up-to-date legal records and case files.
7. Providing general administrative support to attorneys, including answering phones, managing mail, and ordering supplies.
8. Utilizing legal software to streamline and automate processes.
9. Assisting with case management, including tracking deadlines and ensuring timely progression of cases.

Qualifications

The ideal candidate for the Litigation Legal Secretary role will have:

1. A minimum of 5 years' experience as a legal secretary, preferably in litigation.
2. Proficiency in e-filing with both the California State Court and Federal Court.
3. Strong understanding of legal procedures, terminology, and document preparation.
4. Experience with discovery, deposition, and deadline management.
5. Excellent organizational and multitasking skills, with the ability to manage large volumes of information and meet tight deadlines.
6. Strong written and oral communication skills, with the ability to draft and edit legal correspondence and documents.
7. Proficiency in legal transcription.
8. Experience with legal software and case management systems.
9. Ability to work independently and as part of a team, demonstrating professionalism and respect at all times.
10. Attention to detail and problem-solving skills.
11. Knowledge of legal records management and legal briefs preparation.

This is an exciting opportunity for a seasoned legal professional looking to further their career in a dynamic and challenging environment. If you meet the above qualifications and are ready to contribute to a high-performing legal team, we would love to hear from you.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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