OB-GYN Administrative Coordinator — Operations & Events

BMC Software; Boston (MA); On-site; USD 50,000 - 70,000; Full time

Job summary

Boston Medical Center is seeking an experienced administrative professional to support the OB/GYN Department. The role covers reception duties, document creation, calendar management, and procurement, with a focus on accuracy and confidentiality.

Responsibilities include meeting coordination, data maintenance, and preparing FPPE/OPPE reports, along with supporting faculty and residents. 40-hour work week, competitive benefits, and evolving departmental tasks.

Qualifications

• Bachelor’s degree plus 1-year related experience (will consider equivalent combination of formal education and experience, i.e. HS/GED plus 5 years related experience or associates plus 2-3 years related experience).
• Must have at least 1 year of administrative or office experience.
• Superior verbal/written English communication skills, including excellent grammatical, editing, and proofreading skills.
• Ability to work independently and exercise independent judgment.
• Excellent interpersonal skills to interact with diverse groups and handle confidential information.

Responsibilities

• Act as the Reception Desk for the Department, including receiving guests and guiding them to meetings.
• Create Word documents/correspondence, Excel spreadsheets, and PowerPoint presentations; assist in maintaining Access databases.
• Generate, proofread and edit correspondence for content and grammatical correctness.
• Maintain department-specific forms and update departmental forms as needed.
• Monitor and maintain inventory of office supplies and equipment; call for repairs when needed.
• Manage conference room calendars, bookings, AV setup and break-down.
• Manage all shipping needs and procurement of office supplies.
• Prepare requisitions for restricted items for review and approval.
• Coordinate departmental meetings and events, including invitations and materials.
• Support Residency Program Manager with various projects; maintain external website and faculty roster.
• Provide administrative support for OB/GYN faculty and clinical researchers; assist with meetings and expense reimbursements.
• Monthly preparation of FPPE/OPPE reports.

Skills

Administrative experience

English communication

Confidential information handling

Multicultural environment

Education

Bachelor's degree

HS/GED

Associates degree

Tools

Word

Excel

PowerPoint

Access databases

Job description

Boston Medical Center is seeking an experienced administrative professional to support the OB/GYN Department. The role covers reception duties, document creation, calendar management, and procurement, with a focus on accuracy and confidentiality.

Responsibilities include meeting coordination, data maintenance, and preparing FPPE/OPPE reports, along with supporting faculty and residents. 40-hour work week, competitive benefits, and evolving departmental tasks.