NYC Office & Operations Lead — Boutique Firm

Optimatum Solutions, LLC; New York (NY); On-site; USD 65,000 - 110,000; Full time

Benefits offered by this job

401(k) matching

Competitive salary

Dental insurance

Employee discounts

Health insurance

Paid time off

Training & development

Vision insurance

Job summary

Optimatum Solutions, LLC in New York City’s Midtown Manhattan is seeking a detail-oriented Office Manager to own daily operations and cultivate a connected, efficient office culture.

You will work closely with the CEO and senior leadership, handling facilities, IT coordination, finance support, and vendor management while ensuring a professional environment for clients and staff. This is an in-office role requiring strong coordination skills and discretion.

Qualifications

• 5-7 years of experience in office management or senior administrative roles.
• Hands-on experience with facilities management and lease administration.
• Experience with invoice processing, expense tracking, and AP/AR support.
• Strong attention to detail and ability to manage multiple priorities.

Responsibilities

• Run daily office operations including supplies, equipment, mail, and records.
• Coordinate meetings, travel, and onboarding/offboarding logistics.
• Create and improve administrative procedures.

Skills

Office Management

Facilities Management

Vendor Coordination

Communication

Microsoft 365 / Google Workspace

Education

Bachelor's degree in business administration

Tools

Microsoft 365

Job description

Optimatum Solutions, LLC in New York City’s Midtown Manhattan is seeking a detail-oriented Office Manager to own daily operations and cultivate a connected, efficient office culture.

You will work closely with the CEO and senior leadership, handling facilities, IT coordination, finance support, and vendor management while ensuring a professional environment for clients and staff. This is an in-office role requiring strong coordination skills and discretion.