NYC Office Experience & Exec Support Lead

Calcium+Company; New York (NY); In loco; USD 60.000 - 90.000; Tempo pieno

Descrizione del lavoro

Calcium+Company seeks an Office Ambassador for our NYC office to create a welcoming, organized, and highly functional environment for employees, executives, clients, and visitors.

You will oversee day-to-day office operations and provide on-site executive and administrative support, while assisting with HR administration and employee-experience initiatives to keep our workplace running smoothly.

Competenze

• Experience in office management, executive support or HR administration in a fast-paced environment.
• Ability to provide polished, responsive support to senior executives.
• Strong interpersonal and communication skills with a service-oriented approach.
• Excellent time-management and ability to manage multiple priorities.
• Proficiency with Microsoft Office and HR systems; able to adapt to various tools.

Mansioni

• Provide proactive on-site support to executives in the NYC office.
• Coordinate travel, schedules, and meeting logistics for executives.
• Prepare expense reports and reimbursements; manage materials for meetings.
• Serve as on-site liaison between executives, employees, visitors, and vendors.
• Oversee daily NYC office operations and welcome visitors.
• Manage supplies, mail, deliveries, and office layout.
• Coordinate with facilities and building management on maintenance needs.
• Partner with People & Culture, Facilities, and Technology teams for in‑office meetings and events.
• Support HR initiatives, onboarding logistics, and employee experience programs.
• Handle confidential information with discretion; respond to routine questions.

Conoscenze

Office management

Executive assistance

HR administration

Workplace experience

On-site presence

Executive support

Interpersonal skills

Time management

Multitasking

Problem solving

Stakeholder management

Discretion

MS Office

HR systems

Team collaboration

Flexibility

Strumenti

MS Office

HR systems

Descrizione del lavoro

Calcium+Company seeks an Office Ambassador for our NYC office to create a welcoming, organized, and highly functional environment for employees, executives, clients, and visitors.

You will oversee day-to-day office operations and provide on-site executive and administrative support, while assisting with HR administration and employee-experience initiatives to keep our workplace running smoothly.