NYC Office Ambassador & People Experience Lead

Calcium+Company; New York (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

Calcium+Company is seeking an Office Manager for its NYC office. The role involves overseeing day-to-day operations, providing on-site executive and administrative support to leaders based in or visiting NYC, and aiding the People & Culture team with HR administration and employee experience initiatives.

The ideal candidate is highly organized, proactive, service-oriented, and comfortable balancing office operations with HR responsibilities in a fast-paced environment.

Qualifications

• Prior experience in office management or executive support in a fast-paced environment.
• Able to balance office operations, executive needs, and HR responsibilities on-site.
• Polished, proactive service orientation with strong communication skills.
• Excellent organizational skills and attention to detail, with confidentiality.
• Comfort with coordinating vendors, travel, events, and office logistics.

Responsibilities

• Provide proactive on-site support to executives in NYC.
• Coordinate travel, schedules, meetings, and meeting materials.
• Prepare expense reports and reimbursements.
• Coordinate office operations, supplies, mail, and vendor relationships.
• Support HR administration, onboarding logistics, and employee events.
• Serve as liaison between executives, employees, and visitors.

Skills

Office management

Executive support

HR administration

People & culture

Event coordination

On-site coordination

Microsoft Office

Tools

Microsoft Office

HR systems

Job description

Calcium+Company is seeking an Office Manager for its NYC office. The role involves overseeing day-to-day operations, providing on-site executive and administrative support to leaders based in or visiting NYC, and aiding the People & Culture team with HR administration and employee experience initiatives.

The ideal candidate is highly organized, proactive, service-oriented, and comfortable balancing office operations with HR responsibilities in a fast-paced environment.