NY ARNG PHA Event Administrative Support (Part-Time Weekend)

LAUKOA; Whitehall Corners (NY); On-site; USD 26,000 - 38,000; Part time

Job summary

LAUKOA is seeking Event Administrative Support staff to back Periodic Health Assessment events for the New York Army National Guard across New York State. The role is part-time, primarily weekends, with some weekday coverage at multiple sites.

You will handle check-in, packet distribution, roster tracking, and front-desk service, while ensuring HIPAA compliance and confidential handling of Service Member information. Travel expenses are reimbursed.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative, receptionist, or office support preferred.
• Able to work in fast-paced environments with many Service Members.
• Strong organizational skills and attention to detail.
• Basic computer knowledge including Word, Excel, Outlook, SharePoint.

Responsibilities

• Support PHA events for NYARNG Service Members.
• Check in Service Members and verify details and roster information.
• Distribute and collect packets; manage event documentation.
• Track Service Members through the event and route to stations.
• Maintain event rosters and confidential records.
• Assist with front-desk and customer service at events.
• Support the Event Coordinator with general admin tasks.
• Safeguard all Service Member information and ensure HIPAA compliance.

Skills

Customer service

Organizational skills

Communication skills

Attention to detail

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

SharePoint

Job description

LAUKOA brings together a diverse portfolio of companies delivering mission-critical services to the Department of Defense, federal agencies, and commercial organizations. From environmental stewardship and infrastructure support to technology, operations, maintenance, and construction services, we help clients accomplish their goals through expertise, innovation, and trusted partnerships. Rooted in Native Hawaiian values, we are committed to delivering results that strengthen organizations, communities, and future generations.

Whether you’re building critical infrastructure in Greenland, supporting federal health programs in Florida, or protecting ecosystems in the Pacific, LAUKOA brings together people who care about what they do.

Current job opportunities withLAUKOA are posted here as they become available. Check back often for new positions!

SUMMARY:

This is a non-clinical position and does not require a medical license or certification.

Laukoa is currently seeking Event Administrative Support staff to support Periodic Health Assessment (PHA) events located throughout the State of New York for the New York Army National Guard (NYARNG). Work is primarily on weekends, with some occasional weekdays, at varying sites throughout New York. All work is on a part-time, "as needed" basis.

Event Administrative Support staff assist with Service Member check-in and check-out, administrative processing, records and packet management, event tracking, and patient flow.

Hourly Pay: $23.26 Plus Travel Expenses

DUTIES AND RESPONSIBILITIES:

• Support Periodic Health Assessment (PHA) events for NYARNG Service Members
• Check in Service Members and verify identity, appointment, and roster information
• Distribute and collect PHA/SRP packets and other event documentation
• Track Service Members throughout the event and assist with routing them to required stations
• Maintain accurate event rosters, tracking information, and administrative records
• Assist with Service Member check-out and collection of completed event documentation
• Organize, file, retrieve, and safeguard Service Member records and event documentation
• Provide professional front-desk and customer service support to Service Members and event personnel
• Assist the Event Coordinator or Event Manager with general administrative and event support as assigned
• Safeguard all Service Member information by keeping written and verbal communication confidential and discreet
• Ensure all actions comply with HIPAA and other applicable federal and state requirements
• Complete required training and follow applicable contractual requirements stipulated by the client and Laukoa

QUALIFICATIONS:

• High school diploma or equivalent required
• Previous administrative, receptionist, front desk, customer service, or office support experience preferred
• Adaptable to fast-paced environments with large volumes of Service Members seen daily
• Strong organizational skills and attention to detail
• Excellent customer service skills and experience interacting with diverse populations
• Excellent oral and written communication skills
• Basic computer knowledge and skills, including Microsoft Word, Excel, Outlook, and SharePoint
• Able to learn event-specific processes, documentation requirements, and medical readiness terminology
• Able to accurately handle sensitive and confidential information
• Must be collaborative, dependable, and solutions oriented
• Able to work at various locations throughout New York State, including military installations
• Must be able to successfully pass required background checks and meet installation access requirements
• Ability to work for lengthy periods and perform accurately with adequate speed
• Experience working in a military, healthcare administrative, medical office, or medical readiness environment preferred, but not required

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally required to stand and walk
• Continually required to sit
• Continually required to utilize hand and finger dexterity
• Continually required to talk and hear

LAUKOA is an Equal Opportunity/VEVRAA federal contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

LAUKOA offers a best-in-class benefits program including medical, dental, and vision insurance; a 401(k) program with employer match; paid vacation and sick leave; employer-paid basic life and AD&D insurance; an Employee Assistance Program; and a flexible work environment. Additionally, employees can choose from several voluntary benefits including critical illness coverage; accident insurance; identity theft coverage; pet insurance, and more.

LAUKOA gives preference to internal candidates. If no internal candidate meets our qualifications, external candidates will be given consideration.