Nursing Staff Coordinator →

Optalis Healthcare; Southfield (MI); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Optalis Healthcare in Southfield, MI is seeking a Staffing Coordinator to ensure nursing staff is scheduled to meet resident care needs and regulatory requirements. This role manages the clinical master schedule, tracks attendance, oversees agency usage, and provides clerical support.

The ideal candidate has strong organizational skills, knowledge of PBJ reporting, and experience with healthcare scheduling software.

Qualifications

• High school diploma or equivalent required.
• Experience in staffing and scheduling in healthcare.

Responsibilities

• Develop and adjust master staffing schedules based on census and budget.
• Ensure compliance with federal, state, and facility staffing regulations.
• Track coverage for open shifts, vacations, and call-offs.
• Maintain staffing records, attendance logs, and PBJ reporting.
• Collaborate with HR/Payroll on timekeeping and PTO.
• Communicate staffing updates to nursing leadership and facility administration.
• Monitor agency usage and verify hours worked.
• Support survey readiness by maintaining staffing documentation.

Skills

Organizational skills

Scheduling skills

Communication

Problem-solving

Education

High school diploma or equivalent

Tools

PBJ reporting

Scheduling software

Timekeeping software

Job description

The Staffing Coordinator ensures appropriate nursing staff are scheduled to meet resident care needs and regulatory requirements. This role manages the clinical master schedule, tracks attendance, oversees agency usage, and provides clerical support to the Nursing Department.

________________________________________________________________________________

Key Responsibilities:

• Develop, maintain, and adjust master staffing schedules based on census and budget.
• Ensure compliance with federal, state, and facility staffing regulations.
• Track and secure coverage for open shifts, vacations, and call-offs.
• Maintain staffing records, attendance logs, and PBJ reporting.
• Collaborate with HR/Payroll Coordinator on timekeeping, PTO, and personnel changes.
• Communicate staffing updates to nursing leadership and facility administration.
• Monitor and report agency usage and verify hours worked.
• Support survey readiness by maintaining accurate staffing documentation.

________________________________________________________________________________

• Organizational and scheduling skills.
• Knowledge of staffing regulations and PBJ reporting.
• Proficiency with scheduling and timekeeping software.
• Communication and problem-solving abilities.

________________________________________________________________________________

Required:

• High school diploma or equivalent.
• Experience with staffing and scheduling in healthcare environment.

Preferred:

• Experience in long-term care or skilled nursing setting.

________________________________________________________________________________

Physical & Work Requirements

• Prolonged sitting with some standing/walking.
• Ability to manage frequent interruptions and multitask.

________________________________________________________________________________

Personal Attributes:

• Integrity and confidentiality
• Team-oriented mindset

Employer Privacy Policy

EEO is the Law

ADP Privacy Statement

Artificial Intelligence

Google Privacy Policy

Google Terms of Service