Nursing School Operations Coordinator

Ivy Tech Community College; Indianapolis (IN); On-site; USD 31,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Tuition assistance

Paid time off

Job summary

Ivy Tech Community College in Indianapolis is seeking an Administrative Assistant for the School of Nursing. The role supports office operations, maintains records, assists faculty and leadership, and ensures a welcoming environment for students and staff.

You will handle data management, correspondence, scheduling, and event logistics while upholding FERPA compliance and professional standards in a fast-paced setting.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Advanced proficiency in Word, Excel, PowerPoint, Outlook, Access.
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication; FERPA awareness is a plus.

Responsibilities

• Coordinate daily nursing office operations for smooth functioning.
• Maintain records, databases, logs, and prepare accurate reports.
• Manage supplies, budget records, and purchase orders for operations.
• Serve as first point of contact via phone, email, and in person.
• Prepare agendas, take minutes, and ensure follow-up on action items.
• Provide support to Dean, Department Chair, and faculty; supervise work-study staff.

Skills

Strong organizational skills

Time management

Excellent written and verbal skills

Professional communication

Independent and collaborative work

Education

High school diploma or GED

Associate degree or higher in Office Administration

Tools

Microsoft Office Suite

Database systems

Course scheduling platforms

Job description

Ivy Tech Community College in Indianapolis is seeking an Administrative Assistant for the School of Nursing. The role supports office operations, maintains records, assists faculty and leadership, and ensures a welcoming environment for students and staff.

You will handle data management, correspondence, scheduling, and event logistics while upholding FERPA compliance and professional standards in a fast-paced setting.