Nursing Scheduling Coordinator

WeCare Centers; Waynesburg (Greene County); On-site; USD 40,000 - 60,000; Full time

Job summary

WeCare Centers is seeking an organized Nursing Scheduler to ensure proper nursing coverage and support for CNAs, LPNs, RNs, and nursing leadership. The role focuses on proactive scheduling, minimizing overtime, and maintaining accurate records in a fast-paced skilled nursing environment.

The ideal candidate communicates clearly, manages multiple priorities, and stays calm under changing staffing needs. Prior scheduling or healthcare admin experience is preferred.

Qualifications

• Previous scheduling, staffing, healthcare, or administrative experience preferred.
• Skilled nursing, long-term care, or healthcare scheduling experience is a plus.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to remain calm and solution-focused when staffing needs change unexpectedly.
• Comfortable working with multiple priorities and deadlines.
• Strong computer skills and ability to learn scheduling and workforce-management systems.
• Dependable, responsive, and able to work collaboratively with nursing and facility leadership.

Responsibilities

• Develop and maintain nursing schedules for CNAs, LPNs, RNs, and nursing supervisors.
• Ensure appropriate staffing coverage based on facility needs and established staffing requirements.
• Monitor daily staffing levels and proactively address open shifts and potential coverage gaps.
• Manage call-offs, schedule changes, shift replacements, and employee availability.
• Communicate open shifts and staffing needs to nursing employees in a timely manner.
• Coordinate with the Director of Nursing, HR, and facility leadership regarding staffing needs.
• Track employee availability, requested days off, vacations, leaves of absence, and schedule changes.
• Assist with minimizing overtime and agency usage by identifying internal staffing solutions whenever possible.
• Maintain accurate scheduling and staffing records.
• Assist with onboarding new nursing employees into the schedule.
• Communicate professionally and consistently with employees regarding schedules and staffing needs.
• Help identify recurring staffing trends and areas of concern.
• Maintain confidentiality and follow facility policies and procedures.

Skills

Scheduling experience

Healthcare environment familiarity

Administrative skills

Communication skills

Time management

Tools

Scheduling software

Microsoft Office

EMR systems

Job description

WeCare Centers is seeking an organized Nursing Scheduler to ensure proper nursing coverage and support for CNAs, LPNs, RNs, and nursing leadership. The role focuses on proactive scheduling, minimizing overtime, and maintaining accurate records in a fast-paced skilled nursing environment.

The ideal candidate communicates clearly, manages multiple priorities, and stays calm under changing staffing needs. Prior scheduling or healthcare admin experience is preferred.