Nursing Schedule & Medical Records Coordinator

Arcadia Care; Morton (IL); On-site; USD 32,000 - 42,000; Full time

Job summary

Arcadia Care is seeking a Scheduler/Medical Records/Front Desk Clerk to balance staffing for CNAs and nurses, maintain patient records, and support patient flow. You will create new medical records, retrieve existing files, and coordinate with nursing staff, physicians, and registration areas to ensure smooth operations.

Strong communication, attention to detail, and proficiency with Microsoft Office are essential.

Qualifications

• Must have a high-school diploma or equivalent.
• Long Term Care experience preferred.
• Previous scheduling experience desired.
• Strong oral and written communication skills.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to multi-task, prioritize and work under pressure.
• Professional appearance and demeanor.
• Ability to be resourceful, tactful, and proactive in dealing with any issues that may arise

Responsibilities

• Maintain schedule for CNAs and RNs/LPNs.
• Reduce overtime in nursing in coordination with DON/ADON and HR.
• Assist in hiring new CNAs and Nurses as needed.
• Maintain accurate time records; monitor attendance.
• Assist with scheduling for residents and escort needs.
• Gathers patient information from various sources; interacts with registration areas.
• Initiates the medical record by creating patient care record folders.
• Maintain chart availability; locate charts as needed.
• Retrieve medical records following chart-out procedures; document reasons for inaccessibility.
• Other duties as assigned

Skills

Communication skills

Multi-tasking

Working under pressure

Professional appearance

Resourcefulness

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Arcadia Care is seeking a Scheduler/Medical Records/Front Desk Clerk to balance staffing for CNAs and nurses, maintain patient records, and support patient flow. You will create new medical records, retrieve existing files, and coordinate with nursing staff, physicians, and registration areas to ensure smooth operations.

Strong communication, attention to detail, and proficiency with Microsoft Office are essential.