Nursing Program Operations & Academic Coordinator

University of the Pacific; Stockton (CA); On-site; USD 30,000 - 39,000; Part time

Job summary

University of the Pacific in Stockton, CA seeks an administrative support professional for the Nursing Program under general supervision to coordinate academic, clinical, and programmatic needs using knowledge of unit policies and practices.

The role handles front desk duties, mail, scheduling, room reservations, reimbursements, procurement, meeting support, exam coordination, and event assistance, with emphasis on confidentiality and professional communication.

Qualifications

• Education: Bachelor’s degree or two years of full-time related experience.
• Experience: Minimum of 2 years of increasingly responsible administrative support.

Responsibilities

• Receive guests, answer phones, greet visitors, and manage mail and parking.
• Process reimbursements, invoices, and orders; coordinate supplies and events.
• Meeting support: book rooms, send invites, prepare agendas, and take minutes.
• Assist with exam scheduling, proctoring, and data entry for HESI/ExamSoft.
• Maintain calendars and confidential documents; support special projects and events.

Skills

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Adobe Photoshop

Email systems

Time management

Organizational skills

Education

Bachelor’s degree or 2 years related experience

Tools

Office software suite

Job description

University of the Pacific in Stockton, CA seeks an administrative support professional for the Nursing Program under general supervision to coordinate academic, clinical, and programmatic needs using knowledge of unit policies and practices.

The role handles front desk duties, mail, scheduling, room reservations, reimbursements, procurement, meeting support, exam coordination, and event assistance, with emphasis on confidentiality and professional communication.