Nursing Facility Billing & Admin Manager

Omnia Healthcare Group; Niles (IL); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

401(k)

Medical insurance

Dental, vision, and disability

Paid time off

Job summary

Niles Nursing and Rehab Center is seeking an experienced and detail-oriented Business Office Manager to oversee essential financial and administrative functions, including resident billing, accounts receivable, payer management, census reconciliation, and resident trust accounts.

The role collaborates with residents and families, admissions, and facility leadership to ensure timely reimbursement and accurate documentation, requiring strong organization and Medicare/Medicaid knowledge.

Qualifications

• High school diploma or equivalent required.
• Coursework or experience in bookkeeping, accounting, or business administration preferred.
• Three or more years of experience in a skilled nursing or long-term care setting preferred.
• Experience with resident billing, accounts receivable, payer verification, and government healthcare reimbursement is an advantage.

Responsibilities

• Maintain and reconcile daily resident census records within the facility’s designated systems.
• Establish and update resident payer information, including changes in coverage and payment responsibility.
• Coordinate with admissions team and residents’ families to facilitate completion of Medicaid applications.
• Maintain accurate and organized financial records for all residents.
• Process required authorizations for Medicaid and Medicaid-pending residents and establish applicable accounts as needed.
• Assist residents with representative payee arrangements and Social Security address updates when appropriate.
• Verify that responsible-party contact information is complete and accurate to support billing communications and account follow-up.
• Prepare, process, and scan financial deposits in accordance with established procedures.
• Communicate changes in resident status, payer source, income, admissions, and discharges to the appropriate administrative contacts.
• Conduct routine follow-up with residents and responsible parties regarding outstanding balances, private-pay accounts, and resident financial obligations.
• Complete Medicaid eligibility renewals, redeterminations, and required reauthorizations.
• Prepare and maintain reports related to Medicaid-pending accounts.
• Participate in Medicare review meetings and related administrative discussions.
• Verify Medicare eligibility and review coverage information and remaining benefit days for applicable residents.
• Maintain confidentiality and accuracy in all resident financial and billing records.
• Perform additional administrative and financial duties as assigned.

Skills

Administrative systems

Financial data entry

Microsoft Outlook

Excel

Word

Organizational skills

Communication

Follow-up

English proficiency

Medicare/Medicaid billing knowledge

Multitasking

Education

High school diploma or equivalent

Bookkeeping/accounting coursework

Experience in skilled nursing or long-term care setting (preferred)

Tools

Microsoft Outlook

Excel

Word

Job description

Niles Nursing and Rehab Center is seeking an experienced and detail-oriented Business Office Manager to oversee essential financial and administrative functions, including resident billing, accounts receivable, payer management, census reconciliation, and resident trust accounts.

The role collaborates with residents and families, admissions, and facility leadership to ensure timely reimbursement and accurate documentation, requiring strong organization and Medicare/Medicaid knowledge.