Nursing Education Admin Coordinator — Flexible Schedule

FVI School of Nursing and Technology; Miami (FL); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

FVI School of Nursing and Technology in Miami is seeking an Administrative Assistant to provide essential administrative and operational support for the nursing education unit. This role ensures smooth workflow for faculty, students, and leadership by managing communication, maintaining records, and assisting with academic and clinical operations.

The Administrative Assistant upholds confidentiality, accuracy, and efficiency in all responsibilities while supporting the mission of the nursing

Qualifications

• Must have at least 2+ years of Administrative Assistant experience.
• Professional level verbal and written communication skills.
• Extensive computer knowledge: Microsoft Outlook, Excel, Word, and PowerPoint.

Responsibilities

• Assist the Dean, DON, Associate Directors and faculty with daily administrative tasks.
• Manage calendars, schedule meetings, coordinate appointments, and prepare meeting materials.
• Assist with general office duties such as filing, scanning, and photocopying.
• Maintain organized student files, academic records, and clinical documentation.
• Enter and update information in LMS and student information systems.
• Track submission of required documents including immunizations and certifications.
• Prepare course materials, handouts, and documents required for instruction.
• Assist with scheduling and logistics for classrooms, labs, and clinical experiences.
• Support faculty with communications, resource preparation, and administrative coordination.
• Serve as a primary contact for students, faculty, and external partners.
• Distribute announcements, emails, reminders, and program updates.
• Provide courteous and professional assistance to visitors and callers.
• Assist in tracking clinical eligibility requirements and health records.
• Coordinate with clinical partners regarding documents and scheduling.
• Support with accreditation documents and audits.
• Organize program events like orientation, meetings, workshops, and ceremonies.

Skills

Outlook

Excel

Word

PowerPoint

Administrative experience

Communication skills

Education

Associate degree

High school diploma or GED

Tools

Canvas

Job description

FVI School of Nursing and Technology in Miami is seeking an Administrative Assistant to provide essential administrative and operational support for the nursing education unit. This role ensures smooth workflow for faculty, students, and leadership by managing communication, maintaining records, and assisting with academic and clinical operations.

The Administrative Assistant upholds confidentiality, accuracy, and efficiency in all responsibilities while supporting the mission of the nursing