Nursing Department Scheduler & Admin Coordinator

americanbaptisthomes

Albert Lea (MN)

On-site

USD 26,000 - 34,000

Full time

9 days ago

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Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

403(b) retirement

Life insurance

Disability insurance

Employee Assistance Program

Job summary

Thorne Crest Senior Living Community in Albert Lea, MN is seeking a Scheduler/Health Unit Coordinator (HUC) for a full-time role, Monday–Friday, 8:00 AM – 4:30 PM. You will support the nursing team by coordinating schedules, maintaining resident records, and handling essential administrative tasks to keep a skilled nursing community running smoothly.

The role involves master scheduling, staff communication, agency coordination, PCC data entry, onboarding, and supply management.

Qualifications

High school diploma or equivalent required.
Ability to read, write, speak, and understand English.
Strong organizational and communication skills.
Ability to work in a fast-paced environment with interruptions.
Ability to handle confidential information appropriately.
Basic computer skills and familiarity with Microsoft Office.
Strong customer service and cross-department collaboration.
No prior experience required.

Responsibilities

Coordinate and maintain the nursing department's master schedule, including filling open shifts and adjusting staffing needs.
Communicate with nursing staff by phone, email, and text to coordinate coverage for open shifts.
Work with nursing agency partners to communicate staffing needs and verify coverage.
Maintain accurate resident medical records, census reports, unit records, and required documentation.
Enter physician orders into PointClickCare accurately and submit orders to the pharmacy as directed.
Schedule resident appointments within and outside the facility.
Prepare transfer, discharge, and other required resident documentation.
Maintain CNA assignment sheets and nursing department schedules.
Verify employee PTO, vacation, and leave of absence requests and schedule changes.
Assist with onboarding new nursing staff and agency employees.
Assist with agency invoice processing by verifying shift dates, times, and signatures.
Monitor staffing coverage and limit overtime while ensuring resident care needs.
Maintain nursing department supplies and complete weekly orders.
Provide clerical support to the Director of Nursing and nursing team.