Health Unit Coordinator (HUC)

americanbaptisthomes; Albert Lea (MN); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

403(b) retirement

Life insurance

Disability insurance

Employee Assistance Program

Job summary

Thorne Crest Senior Living Community in Albert Lea, MN is seeking a Scheduler/Health Unit Coordinator (HUC) for a full-time role, Monday–Friday, 8:00 AM – 4:30 PM. You will support the nursing team by coordinating schedules, maintaining resident records, and handling essential administrative tasks to keep a skilled nursing community running smoothly.

The role involves master scheduling, staff communication, agency coordination, PCC data entry, onboarding, and supply management.

Qualifications

• High school diploma or equivalent required.
• Ability to read, write, speak, and understand English.
• Strong organizational and communication skills.
• Ability to work in a fast-paced environment with interruptions.
• Ability to handle confidential information appropriately.
• Basic computer skills and familiarity with Microsoft Office.
• Strong customer service and cross-department collaboration.
• No prior experience required.

Responsibilities

• Coordinate and maintain the nursing department's master schedule, including filling open shifts and adjusting staffing needs.
• Communicate with nursing staff by phone, email, and text to coordinate coverage for open shifts.
• Work with nursing agency partners to communicate staffing needs and verify coverage.
• Maintain accurate resident medical records, census reports, unit records, and required documentation.
• Enter physician orders into PointClickCare accurately and submit orders to the pharmacy as directed.
• Schedule resident appointments within and outside the facility.
• Prepare transfer, discharge, and other required resident documentation.
• Maintain CNA assignment sheets and nursing department schedules.
• Verify employee PTO, vacation, and leave of absence requests and schedule changes.
• Assist with onboarding new nursing staff and agency employees.
• Assist with agency invoice processing by verifying shift dates, times, and signatures.
• Monitor staffing coverage and limit overtime while ensuring resident care needs.
• Maintain nursing department supplies and complete weekly orders.
• Provide clerical support to the Director of Nursing and nursing team.

Skills

Organizational skills

Communication skills

Customer service

Team collaboration

Attention to detail

Education

High school diploma or equivalent

Tools

PointClickCare

Microsoft Office

Job description

Scheduler/Health Unit Coordinator (HUC)$19.00–$25.00/hour, based on experience

Thorne Crest Senior Living Community
Albert Lea, MN 56007

Support the nursing team at Thorne Crest by coordinating schedules, maintaining accurate resident records, and providing essential administrative support to the nursing department. This full-time role offers a Monday–Friday schedule and the opportunity to make a direct impact on the daily operations of a skilled nursing community.

What You'll Do:

• Coordinate and maintain the nursing department's master schedule, including filling open shifts and adjusting staffing needs
• Communicate with nursing staff by phone, email, and text to proactively coordinate coverage for open shifts
• Work with nursing agency partners to communicate staffing needs and verify coverage
• Maintain accurate resident medical records, census reports, unit records, and required documentation
• Enter physician orders into PointClickCare (PCC) accurately and submit appropriate orders to the pharmacy as directed
• Schedule resident appointments within and outside the facility
• Prepare transfer, discharge, admission, and other required resident documentation
• Maintain and update CNA assignment sheets and nursing department schedules
• Review employee requests for PTO, vacation, leave of absence, and schedule changes
• Verify employee time worked and assist with time change requests
• Assist with onboarding new nursing staff and agency employees, including training materials and system access
• Assist with agency invoice processing by verifying shift dates, times, and signatures
• Monitor staffing coverage and help limit unnecessary overtime while ensuring resident care needs are met
• Maintain nursing department supplies and complete weekly supply ordering
• Provide clerical and administrative support to the Director of Nursing and nursing team
• Interact professionally with residents, families, physicians, staff, visitors, and other healthcare professionals
• Assist the nursing department with preparation for state and federal surveys
• Maintain confidentiality and security of resident and employee information, including protected health information
• Participate in emergency drills, in-service training, and other educational programs
• Perform additional administrative duties as assigned

What You'll Need:

• High school diploma or equivalent required
• Ability to read, write, speak, and understand English to effectively communicate with residents, families, staff, and other customers
• Strong organizational and communication skills
• Ability to work effectively in a fast-paced environment with frequent interruptions
• Ability to handle confidential resident and employee information appropriately
• Basic computer skills and familiarity with Microsoft Office
• Strong customer service skills and the ability to work collaboratively with staff across departments
• Ability to interact respectfully and professionally with residents, families, employees, healthcare professionals, and visitors
• No prior experience required

Preferred:

• Prior scheduling experience strongly preferred
• Previous clerical experience in a healthcare setting preferred
• Active CNA certification preferred
• Experience with PointClickCare or other electronic medical record systems is a plus

Schedule:

Full-time, Monday–Friday

8:00 AM – 4:30 PM

• No weekend rotation
• No holiday requirement

Pay and Benefits:

$19.00–$25.00/hour, based on experience

This position is benefit-eligible and includes:

• Medical, dental, and vision insurance
• 403(b) with discretionary employer match
• Life/AD&D insurance
• Short- and long-term disability
• Accident and critical illness insurance
• Employee Assistance Program

We are an Equal Opportunity Employer and are committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, disability, medical condition, genetic information, marital status, veteran or military status, citizenship status, pregnancy (including childbirth, lactation, and related conditions), political affiliation, or any other status protected by applicable federal, state, or local laws.

We are committed to providing an inclusive and accessible recruitment process. If you require accommodations during the interview process, please let us know. Reasonable accommodations will be provided upon request to ensure equal opportunity for all applicants.

Applicants may be subject to a background check. Employees in this position must be able to satisfactorily perform the essential functions of the position. If requested, this organization will make every effort to provide reasonable accommodations to enable employees with disabilities to perform the position’s essential job duties. As markets change and the Organization grows, job descriptions may change over time as requirements and employee skill levels evolve. With this understanding, this organization retains the right to change or assign other duties to this position.