Nursing Administrative Assistant II Full Time Days

BHS; Louisville (KY); On-site; USD 38,000 - 46,000; Full time

Job summary

Baptist Health is seeking an Administrative Assistant II in Nursing Administration to support unit managers and assist with clerical tasks across areas. The role includes time and attendance, staffing, report creation, meeting minutes, and supply orders.

Primary duties involve payroll/timecard maintenance for 300+ employees, mail processing, phone etiquette, and generating reports for unit managers. Proficiency in Excel/Word/PowerPoint and knowledge of medical terminology are preferred.

Qualifications

• Proficient with Microsoft Office Suite (Excel, Word, PowerPoint).
• Knowledge of medical terminology.
• Experience with Symplr/API MyTime.
• Strong time-management and communication skills.

Responsibilities

• Completes Payroll/Timecard Maintenance for 300+ employees in multiple departments.
• Processes Mail.
• Answers phone calls with good etiquette and timeliness.
• Creates reports/tracking sheets for unit managers.
• Performs duties based on unit needs.

Skills

Time management

Communication

Multitasking

Payroll/Timecard maintenance

Medical terminology knowledge

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Symplr/API MyTime

Job description

Summary

Replacing Lisa Mikealtos position - 1 FTE

Job Description:

Full Time 40 weekly hours, day shift - 5 days per week; Monday - Friday; Flex schedule - minimal holidays and weekends

Job Summary

This administrative assistant II in Nursing Administration is the person who handles the secretarial/clerical needsfor the unit managers specified and assists with the clerical tasks of the specified areas. Job duties include butnot limited to time and attendance, staffing, creating reports, typing meeting minutes and ordering supplies.

Key Responsibilities and Essential Functions

The following is intended to describe the general nature and level of work being performed by individualsassigned to this job by listing the major components for this position (i.e., key responsibilities and essentialduties). The list is not intended to be an all-exhaustive list of duties and responsibilities required and aresubject to change from time to time. Additionally, other duties may be assigned at the discretion of leadershipto meet business, customer, and/or patient needs.

• Completes Payroll/Timecard Maintenance for 300+ employees in multiple departments
• Processes Mail
• Processes phone calls accurately using good etiquette and in a timelymanner
• Creates reports/tracking sheets for unit managers as requested
• Performs specific job duties based on unit needs

Minimum Education, Experience, Training and Licensures Required

Proficient in Microsoft Excel, Microsoft Word, Microsoft PowerPoint preferred
Knowledge of medical terminology preferred
Experience in Symplr/API MyTimepreferred

Baptist Health is an Equal Employment Opportunity employer.