Nursing Administrative Assistant II Full Time Days

Baptist Health; Louisville (KY); On-site; USD 42,000 - 52,000; Full time

Job summary

Baptist Health in Louisville, KY, is seeking an Administrative Assistant II to support Nursing Administration. The role handles secretarial/clerical tasks for unit managers, including time and attendance, staffing, reports, meeting minutes, and ordering supplies.

This full-time position is day-shift, Monday–Friday with a flexible schedule and minimal holiday/weekend work. Duties include payroll support, mail processing, phone etiquette, and creating tracking sheets for units; proficiency in

Qualifications

• Knowledge of medical terminology.
• Experience with administrative tasks in a healthcare setting preferred.
• Experience with Symplr/API MyTime preferred.

Responsibilities

• Payroll/Timecard maintenance for 300+ employees in multiple departments.
• Processes mail and handles phone calls with professional etiquette.
• Creates reports/tracking sheets for unit managers as requested.
• Performs unit-specific duties as needed.

Skills

Medical terminology

Customer service

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Summary

Replacing Lisa Mikealtos position - 1 FTE

Job Description:

Full Time 40 weekly hours, day shift - 5 days per week; Monday - Friday; Flex schedule - minimal holidays and weekends

Job Summary

This administrative assistant II in Nursing Administration is the person who handles the secretarial/clerical needsfor the unit managers specified and assists with the clerical tasks of the specified areas. Job duties include butnot limited to time and attendance, staffing, creating reports, typing meeting minutes and ordering supplies.

Key Responsibilities and Essential Functions

The following is intended to describe the general nature and level of work being performed by individualsassigned to this job by listing the major components for this position (i.e., key responsibilities and essentialduties). The list is not intended to be an all-exhaustive list of duties and responsibilities required and aresubject to change from time to time. Additionally, other duties may be assigned at the discretion of leadershipto meet business, customer, and/or patient needs.

• Completes Payroll/Timecard Maintenance for 300+ employees in multiple departments
• Processes Mail
• Processes phone calls accurately using good etiquette and in a timelymanner
• Creates reports/tracking sheets for unit managers as requested
• Performs specific job duties based on unit needs

Minimum Education, Experience, Training and Licensures Required

• Proficient in Microsoft Excel, Microsoft Word, Microsoft PowerPoint preferred
• Knowledge of medical terminology preferred
• Experience in Symplr/API MyTimepreferred

Baptist Health is an Equal Employment Opportunity employer.