Administrative Assistant, Surgical Services

North Mississippi Health Services, Inc.; Tupelo (MS); On-site; USD 32,000 - 42,000; Full time

Job summary

North Mississippi Health Services, Inc. is seeking an Administrative Assistant for Surgical Services. The role supports the department with calendar management, document preparation, data entry, and purchasing within budget constraints to ensure efficient operations.

Ideal candidates will have strong clerical skills, excellent communication, and experience in a health-related setting. 1–3 years of administrative experience is preferred, with an emphasis on accuracy and discretion.

Qualifications

• High School Diploma or GED required; Associate's degree with experience preferred.
• 1–3 years minimum 3 years experience as an Administrative Secretary or Assistant is stated as a requirement/preference.
• Strong clerical/organizational skills and excellent written and verbal communication are required.
• Proficiency in Microsoft Word, Excel, and PowerPoint; familiarity with office equipment and general computer skills.

Responsibilities

• Provides high level administrative support to the department.
• Schedules appointments, travel, and meetings for the service line management.
• Answers and screens telephone calls; manages calendars and distributes schedules.
• Prepares, maintains, files administrative records/documents; keeps minutes for committees.

Skills

Clerical skills

Communication skills

Microsoft Word/Excel/PowerPoint

Interpersonal skills

Self-starter

Organizational skills

Phone etiquette

Education

High School Diploma or GED

Associate's Degree (preferred)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Administrative Assistant, Surgical Services

Job ID: 000F8P

Administrative Support - SURGERY

Full Time - Day

Posting Description

We believe a career is more than just a career — it's a calling. Our teammates' \"True North\" is what calls them to health care; it’s their passion. At North Mississippi Health Services, we believe in helping you leverage and connect that passion with a much greater purpose that impacts people you know and love.

Job Description

JOB SUMMARY The Administrative Assistant at North Mississippi Health Services is responsible for facilitating effective and efficient function of their assigned department or service line. This includes facilitating communication in a timely and professional manner, completing administrative duties, such as calendar management and maintaining and preparing documents and records, managing and monitoring data retrieval and entry, and completing purchasing as needed to maintain department stock in a budget-compliant way to support optimal area function. JOB FUNCTIONS Administrative:

• Provides high level administrative support.
• Performs general office duties and day to day administrative tasks.
• Schedules appointments, travel, and meetings, etc. for the management team of the service line.
  Communication:
• Answers and screens telephone calls.
• Schedules appointments, as well as printing and distributing schedules daily.
• Directs incoming/outgoing calls to appropriate parties or takes messages.
• Communicates with internal and/or external customers via oral communication, electronic communication and/or written communication.
• Serves as a resource for information on policies and procedures.
  Employee Relations:
• Possesses the ability to handle information of a sensitive or confidential nature in a professional manner.
• Possesses the ability to interact tactfully and diplomatically with personnel concerning situations of a sensitive nature.
  Recordkeeping/Reporting:
• Prepares, maintains, and files appropriate administrative records/documents.
• Keeps minutes for various committees.
• Enters and monitors all statistical data, and coordinates cardiology outreach financials.
• Purchases materials for departmental use with budget limitations.
• Processes bills and invoices associated with purchased material or consulting services.
• Completes data retrieval and reporting, entering data as necessary for billing and collection.
  Regulation:
• Adheres to NMHS Policies/Procedures/Guidelines.
• Complies with JCHAO and HIPAA regulations/guidelines.
  **QUALIFICATIONS****Education**
  **Education Level****Education Details****Required/Preferred**
  High School Diploma or GED Equivalent
  Required
  And
  Associate's Degreewith experience in related fieldPreferred
  **Licenses and Certifications**
  **Licenses and Certifications****Licenses and Certifications Details****Time Frame****Required/**
  **Preferred**
  **Work Experience**
  **Number of Years****Work Experience Details****Required/**
  **Preferred**
  1-3 yearsMinimum of 3 years experience as an Administrative Secretary or AssistantRequiredOr
  1-3 yearsMinimum of 3 years working in a health-related fieldRequiredOr
  **Knowledge Skills and Abilities**
  Possess strong clerical and organizational skills; requiredRequiredN/A
  Excellent written and verbal communication; requiredRequiredN/A
  Working knowledge of computer skills; requiredRequiredN/A
  Proficient in use of Microsoft Word, Excel, and Power Point; requiredRequiredN/A
  Proficient in the use of various office equipment; requiredRequiredN/A
  Excellent interpersonal skills; requiredRequiredN/A
  Must be a self-Starter; work independently, without direct supervisionRequiredN/A
  Must effectively and efficiently organize and prioritize work assignmentsRequiredN/A
  Must anticipate the needs of the clinicRequiredN/A
  Must exhibit and promote integrity in the workplaceRequiredN/A
  Must have extensive contact with: Service Line Administrator, physicians, staff and co-workersRequiredN/A
  Must have excellent written and verbal communication skillsRequiredN/A
  Must reflect a positive, caring attitude toward clients, patients, staff and the public we serveRequiredN/A
  Must exhibit a professional demeanor, telephone etiquette, and effective interpersonal skillsRequiredN/A
  **SCOPE**
  **Freedom To Act:**
  **Problem Solving:**
  **Impact:**
  **Financial Responsibility:**
• Approval Responsibility:
• P & L Responsibility:
• Assets Controlled:
• Controllable Expenses (e.g., Payroll and other budgeted items):
• Total Financial Responsibility:
  Budget Responsibility
• Primary Budget Responsibility:
• Shared Budget Responsibility:

Requirements

No additional requirements from any stated in the above description.

Education

You must have the following education to apply:

You must have a High School Diploma or GED or higher