Nursing Administration Coordinator

Northshore Home Health Care; City of Norwich (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Northshore Home Health Care is seeking an experienced administrative professional to support Nursing Administration leadership. You will manage complex calendars, coordinate meetings, prepare agendas, reports and presentations, and record meeting minutes.

The role requires strong organizational skills, discretion with confidential information, and ability to liaise with multiple departments while ensuring regulatory compliance and accurate metric tracking within a busy healthcare environment.

Qualifications

• Associate degree with 3+ years of program/project support experience.
• 5+ years at Executive Management level preferred; healthcare admin background helpful.
• Notary Public certification is a plus; strong discretion with sensitive information.

Responsibilities

• Manage complex calendars for Nursing Administration leadership.
• Coordinate meetings; prepare agendas, reports and presentations; record minutes.
• Maintain organized filing systems and support committees and special projects.
• Track reports, metrics, and data relevant to nursing operations.
• Coordinate onboarding for new staff and liaise with internal departments.
• Ensure regulatory compliance and organizational standards are followed.

Skills

Organizational skills

Communication skills

Judgment

Confidentiality

Education

Associate's degree

Bachelor's degree

Notary Public

Job description

Role Overview

The position provides comprehensive administrative support primarily for Nursing Administration leadership. Key responsibilities include managing complex calendars, coordinating meetings, preparing agendas, reports, and presentations, and recording meeting minutes. The role involves maintaining organized filing systems, supporting committees and special projects, and tracking reports, metrics, and data relevant to nursing operations.

Role Overview

The position provides comprehensive administrative support primarily for Nursing Administration leadership. Key responsibilities include managing complex calendars, coordinating meetings, preparing agendas, reports, and presentations, and recording meeting minutes. The role involves maintaining organized filing systems, supporting committees and special projects, and tracking reports, metrics, and data relevant to nursing operations.

Additional duties include coordinating office supplies and equipment, liaising with internal departments, assisting with onboarding for new staff, and ensuring compliance with regulatory and organizational standards. The role also serves as a divisional timekeeper, offers backup administrative coverage, and performs other duties to support Nursing Administration.

Qualifications & Skills

• Minimum Associate's degree in administrative or related field with at least 3 years of program/project support experience.
• Preferred: 5+ years of experience at an Executive Management level, Bachelor's degree in Healthcare Administration or Communications, hospital or administrative experience, and Notary Public certification.
• Strong organizational, communication, and judgment skills, with ability to handle sensitive information confidentially.

Work Environment

• Office setting with frequent sitting, walking, or standing; inclusive of meeting room environments.
• Adherence to infection control policies, including PPE usage as required.