Temporary Administrative Coordinator for Nursing

Agence PROvidence; Providence (RI); On-site; USD 30,000 - 41,000; Full time

Job summary

Agence PROvidence in Providence, RI seeks a temporary Administrative Support Specialist to assist the Department of Nursing from October 5, 2026, through November 24, 2026. You will coordinate daily office operations and support the Department Chair and faculty.

You will manage the department's general email and mail, maintain accreditation files, handle procurement and invoices, and ensure timely budget procedures. Schedule is 35 hours/week, Mon–Fri, 8:30 a.m.

Qualifications

• Associate's degree from an accredited institution.
• 3–5 years of administrative support experience in a professional environment or equivalent.
• Working knowledge of Microsoft Office applications.
• Strong prioritization and follow-through skills.
• Ability to take initiative and manage multiple responsibilities in a fast-paced setting.
• Highly organized and detail-oriented with the ability to balance competing deadlines.
• Strong verbal and written communication skills.
• Sound judgment and collaborative team worker.

Responsibilities

• Provide comprehensive administrative support to the Department of Nursing and assist the Department Chair and faculty.
• Coordinate daily office operations and serve as primary contact for the department.
• Manage the department's general email and postal mailboxes, triaging and routing inquiries.
• Maintain accreditation files including faculty meeting minutes.
• Support faculty with classroom needs.
• Coordinate procurement of office supplies and maintain equipment.
• Process purchase orders and invoices per budget procedures.

Skills

Prioritization & follow-through

Initiative & multitasking

Organizational skills

Verbal & written communication

Teamwork

Attention to detail

Education

Associate's degree

Tools

Microsoft Office

Job description

This is a temporary assignment from October 5, 2026, through November 24, 2026.

• Provide comprehensive administrative support to the Department of Nursing, including coordinating daily office operations and supporting the Department Chair and faculty.
• Serve as the primary point of contact for the department by addressing inquiries and directing communications to the appropriate faculty, staff, or campus partners.
• Manage the department's general email and postal mailboxes by reviewing, triaging, and routing incoming communications to the appropriate individuals.
• Maintain all files and documents for accreditation including faculty meeting minutes.
• Support faculty with classroom needs.
• Coordinate the procurement of office supplies and maintain office equipment to support efficient departmental operations.
• Process purchase orders and invoices in accordance with departmental budget procedures, ensuring accuracy and timely completion.

Schedule:

• 35 hours per week
• Monday through Friday
• 8:30 a.m. to 4:30 p.m.
• One-hour unpaid lunch break

• Associate’s degree from an accredited institution.
• Three to five years of experience as administrative support in professional environment, or an equivalent combination of education and experience.
• Working knowledge of Microsoft Office applications
• Strong prioritization and follow-through skills.
• Takes initiative and manages multiple responsibilities effectively in a fast-paced environment.
• Highly organized, flexible, with a strong attention to detail and the ability to balance competing deadlines and priorities.
• Strong verbal and written communication skills.
• Sound professional judgment and the ability to work collaboratively as a part of a team.