Coordinator of Nursing Administration CMH

Shea Online; City of Norwich (NY); On-site; USD 40,000 - 60,000; Full time

Job summary

Shea Online seeks an experienced administrative support professional in Norwich, NY, responsible for coordinating communications and schedules for Nursing Administration leadership. The ideal candidate will assist with report preparation, maintain filing systems, and support department operations.

Applicants should hold an Associate's degree and have at least three years of related experience, with a preference for candidates with executive-level experience and a Bachelor's degree in a relevant field. The role requires confidentiality and sound judgment in handling sensitive information.

Qualifications

• Minimum three years of experience in administrative roles at program/project level.
• Preferred five years experience at Executive Management level.
• Previous hospital or administrative experience a plus.

Responsibilities

• Serve as primary administrative liaison for Nursing Administration leadership.
• Manage complex calendars and schedule meetings for nursing leaders.
• Prepare agendas, meeting materials, and reports as required.
• Maintain organized electronic and paper filing systems.
• Assist with administrative support for various committees and projects.

Skills

Administrative support

Calendar management

Communication

Confidentiality

Education

Associate's degree in administrative support or related field

Bachelor's degree in Healthcare Administration or Communications

Job description

Education/Experience

Minimum Required

• Associate's degree in administrative support or related field and a minimum of three (3) years' experience at a program/project level providing administrative support

Preferred

• Five (5) years of experience working at an Executive Management level
• Bachelor's degree in related field, i.e., Healthcare Administration, Communications
• Previous hospital experience
• Previous administrative experience

License/Certification

Minimum Required

• Not Applicable

Preferred

• Notary Public

Responsibilities

• Serves as the primary administrative liaison for Nursing Administration leadership, coordinating communications, scheduled and priorities.
• Manages complex calendars, schedules meetings and coordinates appointments for nursing leaders, including internal meetings, committees, and external engagements.
• Prepares agendas, meeting materials, presentations, and reports; records and distributes meeting minutes as required.
• Maintains organized electronic and paper filing systems, including records related to committees, contracts, policies, and correspondence.
• Provides administrative support for nursing committees, councils, and special projects, including coordination of meeting logistics and documentation.
• Assists with preparation and tracking of reports, metrics, statistics, and data required by Nursing Administration.
• Supports department operations by coordinating office supplies, equipment, subscriptions, and inventory control.
• Interfaces with internal departments (Human Resources, Finance, Quality, Compliance, IT, etc.) to facilitate nursing administrative needs.
• Assists with onboarding coordination for new nursing leaders and administrative staff as directed.
• Maintains confidentiality and exercises sound judgment when handling sensitive personnel, labor, operational, and organizational information.
• Supports compliance with regulatory, accreditation, and organizational requirements related to Nursing Administration.
• Serves as a divisional timekeeper for Nursing Administration.
• Provides backup administrative coverage within Nursing Administration as needed.
• Performs additional administrative and coordinator‐level duties in support of Nursing Administration as assigned.

Work Environment

• Work is performed in an office environment and meeting rooms which require working in proximity to other employees. Rooms are air conditioned and heated.
• Frequent sitting and regular walking or standing
• PPE (Eyewear, Masks, Face shields, Shoe covers, and Gloves) as required by UHS Hospitals Infection Control policies.

Age of Patients Served

• Not Applicable

HIPAA Roles‑Based Access to Patient Information

• None ‑ No access to patient information ‑ Level 0

Staff Supervised

• Not Applicable