Nurse Scheduling and Med Records

Topaz Fiscal Services LLC; Huntingdon (Huntingdon County); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive pay

Health benefits

Paid time off

Growth opportunities

Supportive team

Job summary

Topaz Fiscal Services LLC is seeking a highly organized Scheduler / Administrative Assistant for our skilled nursing facility. The role coordinates staff schedules, supports daily operations, and ensures clear communication across departments.

Ideal candidates have healthcare scheduling experience, proficiency with Microsoft Office, and a track record in handling confidential medical records. This in-person role offers competitive pay and benefits to support residents and staff alike.

Qualifications

• Scheduling, staffing, or administrative support experience, healthcare preferred
• Minimum 2 years working with medical records or health information management
• Strong knowledge of medical records processes and confidentiality
• Experience in skilled nursing facility or long-term care preferred
• Proficiency in Microsoft Office and scheduling/payroll systems
• Excellent organizational and multitasking abilities
• Strong communication and problem-solving abilities
• Ability to handle confidential information professionally

Responsibilities

• Create and manage nursing and staff schedules
• Coordinate shift coverage and open shifts
• Communicate scheduling updates with staff and leadership
• Assist with payroll attendance and timekeeping
• Provide front desk reception duties and answer phones
• Maintain employee records and ensure policy compliance
• Assist with onboarding paperwork and HR tasks
• Maintain and audit resident medical records per CMS/HIPAA
• Handle chart preparation, admissions, discharges, and record requests
• Maintain confidentiality of all resident information

Skills

Scheduling

Administrative support

Microsoft Office

Communication

Organization

Problem solving

Education

Medical Records training or Health Information Management

Tools

Payroll systems

Job description

About Us

We are a skilled nursing facility (SNF) dedicated to providing high-quality care and a supportive environment for our residents and staff. We are currently seeking a highly organized and dependable Scheduler / Administrative Assistant to join our team.

Job description

About Us

We are a skilled nursing facility (SNF) dedicated to providing high-quality care and a supportive environment for our residents and staff. We are currently seeking a highly organized and dependable Scheduler / Administrative Assistant to join our team.

Position Summary

This role is responsible for coordinating staff schedules, supporting daily administrative operations, and ensuring smooth communication across departments. The ideal candidate thrives in a fast-paced healthcare setting and has strong attention to detail.

Key Responsibilities

• Create, manage, and maintain nursing and staff schedules
• Coordinate shift coverage, call-offs, and open shifts
• Communicate scheduling updates with nursing staff and leadership
• Assist with payroll preparation by tracking attendance and timekeeping
• Provide administrative support including filing, data entry, and answering phones
• Maintain employee records and ensure compliance with facility policies
• Assist with onboarding paperwork and general HR-related tasks
• Support department heads with daily operational needs
• Manage, maintain, and audit resident medical records in compliance with facility policies and regulatory requirements (CMS, state guidelines, HIPAA)
• Ensure accuracy, completeness, and timely updating of all medical records documentation
• Organize, file, retrieve, and track medical records as needed
• Assist with chart preparation, admissions, discharges, and record requests
• Perform general front desk reception duties, including greeting visitors and assisting inquiries
• Answer and route incoming telephone calls professionally and efficiently
• Maintain strict confidentiality of all resident and facility information

Qualifications

• Previous experience in scheduling, staffing, or administrative support (healthcare preferred)
• Minimum of 2 years of experience specifically in Medical Records, preferably in a healthcare or skilled nursing facility setting, or completion of relevant education/training in medical records or health information management
• Strong knowledge of medical records processes, documentation standards, and confidentiality requirements
• Experience in a skilled nursing facility or long-term care setting strongly preferred
• Proficiency in Microsoft Office and scheduling/payroll systems
• Strong organizational and multitasking skills
• Excellent communication and problem-solving abilities
• Ability to handle confidential information with professionalism

What We Offer

• Competitive pay
• Comprehensive benefits package (health, dental, vision)
• Paid time off and holidays
• Supportive team environment
• Opportunities for growth within the organization

Benefits

• Dental insurance
• Health insurance
• Referral program
• Vision insurance

Work Location: In person