Nurse Scheduler

Westminster Village; West Lafayette (IN); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Performance-based bonuses

Job summary

Westminster Village is seeking an organized Nursing Scheduler to support staffing coordination and daily operations across nursing departments. This role ensures schedules are accurate, staffing needs are communicated effectively, and timekeeping information is submitted accurately and on time.

We are looking for someone who takes initiative, communicates confidently, maintains confidentiality, and can manage multiple priorities in a fast-paced environment.

Qualifications

• Strong organizational skills and exceptional attention to detail.
• Ability to handle confidential employee and payroll information with discretion.
• Excellent written and verbal communication skills.
• Confidence in communicating with employees and leadership, addressing concerns, and following established procedures.
• Strong problem-solving skills and the ability to prioritize competing demands.

Responsibilities

• Develop, maintain, and update nursing staff schedules to support operational needs.
• Coordinate call-off coverage, shift replacements, schedule changes, and staffing requests.
• Monitor staffing needs and proactively identify potential coverage gaps.
• Communicate schedule updates, staffing concerns, and unresolved coverage needs to appropriate nursing leaders.
• Review, maintain, and accurately process employee timecards and resolve discrepancies.
• Ensure timekeeping and payroll-related information is submitted accurately and within established deadlines.
• Maintain accurate scheduling records and employee information while protecting confidentiality.
• Apply scheduling procedures consistently and fairly.
• Respond professionally to employee scheduling questions and concerns.
• Assist with monitoring overtime and supporting efficient staffing practices.
• Maintain organized records, follow through on outstanding requests, and manage competing priorities.
• Perform other related administrative and scheduling duties as needed.

Skills

Organization

Time management

Communication

Confidentiality

Payroll

Education

High school diploma or equivalent

Tools

Scheduling software

Timekeeping systems

Payroll software

Job description

• Location 2741 North Salisbury Street,West Lafayette, IN, 47906,United States
• Base Pay $50,000.00 - $55,000.00 / Year
• Employee Type FT Exempt

Contact information

• Name Human Resources
• Phone [phone]

Description

When the right group of thinkers, doers, and caring folks come together, great things can happen. Westminster Village is proud to call upon the expertise, experience and leadership of an amazing group of people. The mission of Westminster Village is to provide exceptional services that promote the overall wellness of seniors in the Greater Lafayette community. As a nonprofit Continuing Care Retirement Community (CCRC), we offer a full continuum of care including independent living, assisted living, memory care, and healthcare services, tailored to the evolving needs of seniors. We are committed to enhancing lives, sharing resources, and collaborating with local organizations to foster a supportive, vibrant, and inclusive community.

At Westminster Village, every role contributes to the experience of our residents, families, and employees. If you are organized, proactive, and take pride in accuracy and follow-through, we invite you to explore this opportunity. This position has the opportunity to earn performance-based bonuses. The eligibility, criteria, and payout amounts are subject to change. The primary hours are Monday-Friday, salary, day shift, with an on-call rotation with nursing management.

Requirements

Strong organizational skills and exceptional attention to detail.

Ability to handle confidential employee and payroll information with discretion.

Excellent written and verbal communication skills.

Confidence in communicating with employees and leadership, addressing concerns, and following established procedures.

Strong problem-solving skills and the ability to prioritize competing demands.

Dependability, accountability, and a proactive approach to responsibilities.

Computer proficiency, including the ability to learn scheduling and timekeeping systems.

Ability to work independently while collaborating effectively with a team.

Previous scheduling, staffing coordination, payroll, timekeeping, or administrative experience preferred.

Healthcare or senior living experience is a plus but is not required.

• Must be able to lift, push, and pull at least 50 pounds.

*Covid-19 vaccine is strongly encouraged, however not required*

Summary

We are seeking an organized, detail-oriented, and dependable Nursing Scheduler to support staffing coordination and daily operations across our nursing departments. This position plays an important role in ensuring schedules are accurate, staffing needs are communicated effectively, and timekeeping information is submitted accurately and on time.

We are looking for someone who takes initiative, communicates confidently, maintains confidentiality, and can manage multiple priorities in a fast-paced environment. You do not need to be a nurse or have a clinical background to be successful in this role. Strong administrative, organizational, and problem-solving skills are essential.

What You'll Do

Develop, maintain, and update nursing staff schedules to support operational needs.

Coordinate call-off coverage, shift replacements, schedule changes, and staffing requests.

Monitor staffing needs and proactively identify potential coverage gaps.

Communicate schedule updates, staffing concerns, and unresolved coverage needs to appropriate nursing leaders.

Review, maintain, and accurately process employee timecards and resolve discrepancies.

Ensure timekeeping and payroll-related information is submitted accurately and within established deadlines.

Maintain accurate scheduling records and employee information while protecting confidentiality.

Apply scheduling procedures consistently and fairly.

Respond professionally to employee scheduling questions and concerns.

Assist with monitoring overtime and supporting efficient staffing practices.

Maintain organized records, follow through on outstanding requests, and manage competing priorities.

Perform other related administrative and scheduling duties as needed.