Nursing Staffing Scheduler – Long-Term Care

Legacy Health Services; Parma (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

Legacy Health Services in Parma, OH is seeking a Nursing Scheduler to develop and maintain staff schedules for a long-term care setting. You will balance staffing requirements, regulatory compliance, and employee availability to support nursing leadership and resident care.

The role emphasizes accuracy, communication, and collaboration with leadership to address staffing concerns and ensure survey readiness.

Qualifications

• Experience in staffing or scheduling in healthcare settings.
• Ability to balance regulatory coverage with resident needs.
• Strong organizational and communication skills.

Responsibilities

• Create and maintain daily, weekly, and monthly nursing staff schedules.
• Ensure staffing levels meet regulatory requirements and resident needs.
• Manage schedule changes due to call-offs, PTO, leaves, and trades.
• Coordinate use of overtime, float staff, or agency personnel as needed.
• Communicate scheduling changes clearly to staff and leadership.
• Maintain staffing records for payroll, audits, and survey readiness.
• Monitor compliance with state, federal, and CMS requirements.
• Collaborate with nursing leadership on staffing plans.
• Maintain confidentiality of scheduling and personnel information.
• Assist with staffing-related audits and quality assurance.

Skills

Staffing scheduling

Healthcare administration

Organizational skills

Communication

Time-management

Interruption management

Education

High school diploma or equivalent

Tools

Electronic scheduling systems

Payroll timekeeping software

Microsoft Office

Job description

Nursing Scheduler

The Nursing Scheduler is responsible for developing, maintaining, and coordinating nursing staff schedules to ensure adequate coverage in a long-term care setting. This role supports quality resident care by balancing staffing requirements, regulatory compliance, and employee availability while serving as a key resource for nursing leadership and staff.

Key Responsibilities

• Create and maintain daily, weekly, and monthly schedules for nursing staff (RNs, LPNs, CNAs)
• Ensure staffing levels meet regulatory requirements, facility policies, and resident care needs
• Manage schedule changes related to call-offs, PTO, leaves of absence, and shift trades
• Coordinate staffing coverage, including use of overtime, float staff, or agency personnel as approved
• Communicate scheduling changes clearly and timely to nursing staff and leadership
• Maintain accurate staffing records and reports for payroll, audits, and survey readiness
• Monitor staffing patterns for compliance with state, federal, and CMS requirements
• Collaborate with nursing leadership to address staffing concerns and workforce planning needs
• Maintain confidentiality of employee scheduling and personnel information
• Assist with staffing-related audits, surveys, and quality assurance processes

Required Qualifications

• High school diploma or equivalent
• Previous experience in staffing, scheduling, or healthcare administration
• Experience in a long-term care or skilled nursing setting strongly preferred
• Strong understanding of staffing requirements and shift coverage needs
• Excellent organizational, communication, and time-management skills
• Ability to manage frequent interruptions and last-minute staffing changes

Preferred Qualifications

• Familiarity with electronic scheduling systems and payroll timekeeping software
• Knowledge of state and federal long-term care staffing regulations
• Experience working with union contracts or labor agreements (if applicable)
• Proficiency in Microsoft Office or similar software

What We Offer

• Competitive compensation based on experience
• Comprehensive benefits package (medical, dental, vision, retirement, PTO – if applicable)
• Supportive leadership team and collaborative work culture

We are an Equal Opportunity Employer and consider all applicants for positions without the regard to race, color, religion, sex, national origin, age, sexual orientation, marital or veteran status, or non-job related handicap or disability.

INDOTR