Bonus-Eligible Nursing Scheduling Coordinator

Westminster-Village-; West Lafayette (IN); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Performance-based bonuses

Job summary

Westminster Village is seeking an organized Nursing Scheduler to support staffing coordination and daily operations across nursing departments. This role ensures schedules are accurate, staffing needs are communicated effectively, and timekeeping information is submitted accurately and on time.

We are looking for someone who takes initiative, communicates confidently, maintains confidentiality, and can manage multiple priorities in a fast-paced environment.

Qualifications

• Strong organizational skills and exceptional attention to detail.
• Ability to handle confidential employee and payroll information with discretion.
• Excellent written and verbal communication skills.
• Confidence in communicating with employees and leadership, addressing concerns, and following established procedures.
• Strong problem-solving skills and the ability to prioritize competing demands.

Responsibilities

• Develop, maintain, and update nursing staff schedules to support operational needs.
• Coordinate call-off coverage, shift replacements, schedule changes, and staffing requests.
• Monitor staffing needs and proactively identify potential coverage gaps.
• Communicate schedule updates, staffing concerns, and unresolved coverage needs to appropriate nursing leaders.
• Review, maintain, and accurately process employee timecards and resolve discrepancies.
• Ensure timekeeping and payroll-related information is submitted accurately and within established deadlines.
• Maintain accurate scheduling records and employee information while protecting confidentiality.
• Apply scheduling procedures consistently and fairly.
• Respond professionally to employee scheduling questions and concerns.
• Assist with monitoring overtime and supporting efficient staffing practices.
• Maintain organized records, follow through on outstanding requests, and manage competing priorities.
• Perform other related administrative and scheduling duties as needed.

Skills

Organization

Time management

Communication

Confidentiality

Payroll

Education

High school diploma or equivalent

Tools

Scheduling software

Timekeeping systems

Payroll software

Job description

Westminster Village is seeking an organized Nursing Scheduler to support staffing coordination and daily operations across nursing departments. This role ensures schedules are accurate, staffing needs are communicated effectively, and timekeeping information is submitted accurately and on time.

We are looking for someone who takes initiative, communicates confidently, maintains confidentiality, and can manage multiple priorities in a fast-paced environment.