NSU00082 - Fiscal Operations Coordinator for School of Social Work

Norfolk State University; Norfolk (VA); On-site; USD 55,000 - 65,000; Full time

Job summary

Norfolk State University seeks a Fiscal Operations Coordinator for the School of Social Work to oversee budgeting, procurement, and fiscal operations. The role provides support to executive administration and handles complex financial tasks in a collaborative university environment.

Responsibilities include monitoring department budgets, processing SPCC transactions, year-end close, and ensuring compliance with state policies while delivering excellent service to faculty, staff, students, and

Qualifications

• Experience providing administrative, fiscal, procurement, or customer service support in a professional office environment.
• Strong office practices, procedures, and customer service principles.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication with employees, leadership, vendors, and campus partners.

Responsibilities

• Monitor departmental and college budgets, expenditures, commitments, and available balances; identify variances and funding issues; communicate financial information and recommendations to leadership.
• Coordinate procurement activities: creating requisitions, obtaining quotes, processing purchase orders, vendor/software renewals, and payments.
• Process SPCC transactions, reconcile monthly expense reports, ensure compliance with purchasing policies.
• Complete timely fiscal year-end procedures in accordance with university guidelines.
• Assist executive administration support to the College/School/Department, including managing complex fiscal operations, travel authorizations and expense reports.
• Ensure business practices comply with university/state policies.
• Identify and resolve problems with established precedents; refer non-standard questions to higher levels.
• Maintain organized fiscal records and develop reports and procedures.
• Communicate information, guidelines, and standard procedures.
• Deliver outstanding customer service to IT faculty, staff, students, vendors, and campus partners.
• Identify opportunities to improve business office processes and efficiency.
• Exercise sound judgment and discretion with confidential information.
• Perform additional duties to support department goals.

Skills

Admin support

Fiscal experience

Procurement

Customer service

MS Office

Communication skills

Attention to detail

Team player

Tools

eVA

Workday

Colleague

TeamDynamix

Job description

Title: NSU00082 - Fiscal Operations Coordinator for School of Social Work

State Role Title:Financial Services Spec I

Hiring Range: $55,000-$65,000

Pay Band: 4

Agency: Norfolk State University

Location:Norfolk State University

Agency Website:WWW.NSU.EDU

Recruitment Type: General Public - G

Job Duties

• Monitor departmental and college/school budgets, expenditures, commitments, and available balances; identify variances, potential funding issues, and unusual transactions; and communicate financial information and recommendations to appropriate leadership.
• Coordinate procurement activities for the department, including creating requisitions, obtaining quotes, processing purchase orders, vendor and software renewals, and payment requests and ensure process is monitored through completion.
• Process Small Purchase Charge Card (SPCC) transactions, reconcile monthly expense reports, and ensure compliance with university and Commonwealth of Virginia purchasing policies.
• Complete timely fiscal year-end procedures in accordance with university guidelines.
• Assist the executive administration support to the College/School/Department including managing complex fiscal operations, preparing travel authorizations and expense reports.
• Ensure business practices are in compliant with university and state policies.
• Identify, recognize, and resolve problems that have established precedents and limited impact. Refers non-standard questions and problems to higher levels.
• Maintain organized and accurate fiscal records and supporting documentation in accordance with university records-retention requirements and applicable state regulations. Develop written documents and/or reports conveying information, general guidelines, and standard procedures.
• Communicate information, general guidelines, and standard procedures.
• Deliver outstanding customer service while serving as a resource for all IT faculty, staff, students, vendors, and campus partners
• Identify opportunities to improve business office processes, documentation, and operational efficiencies.
• Exercise sound judgment, discretion, and professionalism while managing confidential information.
• Perform additional duties as assigned in support of department goals

Minimum Qualifications

• Experience providing administrative, fiscal, procurement, or customer service support in a professional office environment.
• Working knowledge of general office practices, administrative procedures, and customer service principles.
• Experience coordinating multiple priorities while meeting deadlines in a fast-paced environment.
• Demonstrated ability to organize work, exercise sound judgment, and maintain a high level of accuracy and attention to detail.
• Strong written and verbal communication skills with the ability to interact professionally and effectively with employees, leadership, vendors, and campus partners.
• Demonstrated problem-solving skills with the ability to analyze situations, identify solutions, and follow issues through to completion.
• Ability to work independently while contributing effectively within a collaborative team environment.
• Experience maintaining confidential and sensitive information with discretion and professionalism.
• Proficiency using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to quickly learn new software applications and business systems.

Additional Considerations

• Experience providing administrative or fiscal support within higher education.
• Experience with procurement, purchasing, accounts payable, or contract
• Experience working with enterprise resource planning (ERP), productivity systems and applications such as eVA,Workday, Colleague, and TeamDynamix (TDX),
• Experience administering Small Purchase Charge Card (SPCC) transactions and reconciling procurement card expenses.

EEO Statement

NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply.

Contact Information

Name: NORFOLK STATE UNIVERSITY

Phone: [phone]

Email: No Email Material Accepted

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.