Fiscal Operations Coordinator for the School of Education

Norfolk State University; United States; On-site; USD 55,000 - 65,000; Full time

Job summary

Norfolk State University is seeking a fiscal professional to oversee department and college budgets, expenditures, and balances, coordinating procurement activities and ensuring compliance with university and state policies.

The role involves processing SPCC transactions, reconciling expense reports, and supporting executive administration with complex fiscal operations and travel documents. Strong attention to confidentiality and customer service across campus partners is essential.

Qualifications

• Experience monitoring departmental and college budgets, expenditures, commitments, and available balances.
• Experience coordinating procurement activities including requisitions, quotes, POs, renewals, and payments.
• Ability to process SPCC transactions and reconcile expense reports.
• Familiar with university purchasing policies and state regulations.

Responsibilities

• Monitor budgets, expenditures, commitments, and balances; identify variances and issues; communicate recommendations to leadership.
• Coordinate procurement activities: requisitions, quotes, POs, renewals, payments; ensure process completion.
• Process SPCC transactions and reconcile monthly expense reports; ensure compliance with policies.
• Complete year-end procedures per university guidelines.
• Assist executive admin support with complex fiscal operations and travel authorizations.
• Ensure business practices comply with policies.
• Maintain organized fiscal records and documentation per retention rules.
• Develop reports conveying information and standard procedures.
• Deliver customer service to IT faculty, staff, students, vendors, and campus partners.

Skills

Budget management

Procurement coordination

Financial reconciliation

Policy compliance

Job description

Responsibilities

• Monitor departmental and college/school budgets, expenditures, commitments, and available balances; identify variances, potential funding issues, and unusual transactions; and communicate financial information and recommendations to appropriate leadership.
• Coordinate procurement activities for the department, including creating requisitions, obtaining quotes, processing purchase orders, vendor and software renewals, and payment requests and ensure process is monitored through completion.
• Process Small Purchase Charge Card (SPCC) transactions, reconcile monthly expense reports, and ensure compliance with university and Commonwealth of Virginia purchasing policies.
• Complete timely fiscal year-end procedures in accordance with university guidelines.
• Assist the executive administration support to the College/School/Department including managing complex fiscal operations, preparing travel authorizations and expense reports.
• Ensure business practices are in compliant with university and state policies.
• Identify, recognize, and resolve problems that have established precedents and limited impact.
• Refers non-standard questions and problems to higher levels.
• Maintain organized and accurate fiscal records and supporting documentation in accordance with university records-retention requirements and applicable state regulations.
• Develop written documents and/or reports conveying information, general guidelines, and standard procedures.
• Communicate information, general guidelines, and standard procedures.
• Deliver outstanding customer service while serving as a resource for all IT faculty, staff, students, vendors, and campus partners.
• Identify opportunities to improve business office processes, documentation, and operational efficiencies.
• Exercise sound judgment, discretion, and professionalism while managing confidential information.
• Perform additional duties as assigned in support of department goals.

Hiring salary range- $55,000-$65,000

Eligibility & Additional Information

Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitation Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Equal Opportunity Employer

Equal Opportunity Employer

About Norfolk State University

Join a vibrant academic community at Norfolk State University, a dynamic, public, urban institution located in the heart of Hampton Roads in Norfolk, Virginia. With a proud legacy dating back to 1935, NSU is one of just five HBCUs in the Commonwealth of Virginia and one of 15 public four‑year universities in the state. Our campus is home to more than 5,400 students, including a thriving graduate population that makes up over 10% of our enrollment. NSU offers a supportive and engaging environment across five distinguished academic schools and colleges, led by a dedicated team of approximately 1,000 faculty and staff. With an annual operating budget exceeding $190 million, Norfolk State is positioned for growth, innovation, and student success. Whether you’re looking to grow your career or make a lasting impact, NSU invites you to be part of a community where excellence, purpose, and progress are more than just words — they're a way of life.

The home of the largest Naval Base in the world, Norfolk is 1 of the 7 cities that make up what is referred to as the Hampton Roads Region, an area that includes Virginia Beach & Colonial Williamsburg. Norfolk has big‑city amenities and attractions of arts and culture, and cuisines of the Eastern Seaboard. There are numerous & accessible parks, riverfronts, lakes, festivals, & beaches; all favorable for weekend getaways and an easy commute to NSU.

Contact Information

Contact Information: Name: Office of Human Resources Phone: [phone] Email: NO EMAILED DOCUMENTS ACCEPTED