NSU00045 - Senior Contracts Officer

Commonwealth of VA Careers; Norfolk (VA); On-site; USD 75,000 - 85,000; Full time

Job summary

Norfolk State University is seeking a Senior Contracts Officer to determine procurement methods and ensure compliance with state laws and university regulations. You will draft justifications, manage solicitations, and advise university personnel on procurement needs and market trends.

Responsibilities include processing procurements within timeframes, maintaining contract files, posting notices on eVA, and ensuring competitive, compliant purchases with delegated authority and spend analysis for

Qualifications

• Bachelor's degree in business, information sciences, engineering or a related field or an equivalent combination of education, training and experience.
• Experience in state procurement, contract negotiations and administration in goods and services.
• C.P.M., CPCM, CPPB, or CPPO.

Responsibilities

• Determine appropriate method of procurement and processes within established timeframes ensuring compliance with university regulations and state laws.
• Compose justification requests for supervisor's approval and signature prior to obtaining written release from mandatory sources for open-market procurement.
• Initiate and established price reasonableness, and processes procurement up to delegated signature authority within established time frames.
• Accurately prepares solicitation drafts for supervisor's review and approval prior to issuance within one (1) week of determination to issue solicitation.
• Analyze needs and helps university personnel in a timely manner. Solicits advice and guidance from vendors, contractors and manufacturers regarding new products, alternative methods, market trends, etc.
• Assists with resolution of departmental inquiries/problems as they relate to vendor invoicing and receiving to allow payments within established time limits.
• Document reasons for delays and effectively communicate issues, delays and purchase requirements to supervisor and end users.
• Upon completion of the procurement process, ensures contract files are complete and forward completed file to supervisor for review and sign‑off.
• Provide timely assistance to university personnel and end users in evaluating and competitively procuring all consumable supplies and equipment and service. Must document Procurement file.
• Analyze responses, review bids/offers for conflict with stated terms and conditions, University policy and procedures, and within the Higher Education Manual
• Recommends to supervisor acceptance or rejection of bids/offers in accordance with all applicable laws, regulations, directives and procedures.
• Publicly posts award notices appropriately and in accordance with state and University policies and procedures.
• Obtain and analyzes spend data and establish new term contracts to better leverage the University's buying power.
• Renew term contracts or recompeted in a timely manner with no more than one ( 1) lapsing in coverages.
• Monitors contracts awarded and to ensure Contract Administrator (CA) assignment letters and evaluations are complete and placed in the contract file.
• Post IFBs/RFPs, informal solicitations, and other required notices on eVA and advertised in accordance with state, federal, local and University requirements.
• Work closely with end users to ensure contracts comply with contract requirements. Informs supervisor of any delays or issues with contracts.

Skills

State procurement experience

Contract negotiations

Contract administration

Education

Bachelor's degree in business, information sciences, engineering or related field

Certifications: CPM, CPCM, CPPB or CPPO

Job description

Title: NSU00045 - Senior Contracts Officer

State Role Title: Procurement Officer II

Hiring Range: $75,000 - $85,000

Pay Band: 5

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: www.nsu.edu

Recruitment Type: General Public - G

Job Duties

• Determine appropriate method of procurement and processes within established timeframes ensuring compliance with university regulations and state laws.
• Compose justification requests for supervisor's approval and signature prior to obtaining written release from mandatory sources for open-market procurement.
• Initiate and established price reasonableness, and processes procurement up to delegated signature authority within established time frames.
• Accurately prepares solicitation drafts for supervisor's review and approval prior to issuance within one (1) week of determination to issue solicitation.
• Analyze needs and helps university personnel in a timely manner. Solicits advice and guidance from vendors, contractors and manufacturers regarding new products, alternative methods, market trends, etc.
• Assists with resolution of departmental inquiries/problems as they relate to vendor invoicing and receiving to allow payments within established time limits.
• Document reasons for delays and effectively communicate issues, delays and purchase requirements to supervisor and end users.
• Upon completion of the procurement process, ensures contract files are complete and forward completed file to supervisor for review and sign‑off.
• Provide timely assistance to university personnel and end users in evaluating and competitively procuring all consumable supplies and equipment and service. Must document Procurement file.
• Analyze responses, review bids/offers for conflict with stated terms and conditions, University policy and procedures, and within the Higher Education Manual
• Recommends to supervisor acceptance or rejection of bids/offers in accordance with all applicable laws, regulations, directives and procedures.
• Publicly posts award notices appropriately and in accordance with state and University policies and procedures.
• Obtain and analyzes spend data and establish new term contracts to better leverage the University's buying power.
• Renew term contracts or recompeted in a timely manner with no more than one ( 1) lapsing in coverages.
• Monitors contracts awarded and to ensure Contract Administrator (CA) assignment letters and evaluations are complete and placed in the contract file.
• Post IFBs/RFPs, informal solicitations, and other required notices on eVA and advertised in accordance with state, federal, local and University requirements.
• Work closely with end users to ensure contracts comply with contract requirements. Informs supervisor of any delays or issues with contracts.

Minimum Qualifications

Bachelor's degree in business, information sciences, engineering or a related field or an equivalent combination of education, training and experience. Experience in state procurement, contract negotiations and administration in goods and services. C.P.M., CPCM, CPPB, or CPPO

Additional Considerations

VCA / VCO certifications.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Norfolk State University

Phone: [phone]

Email: E-MAILED APPLICATION MATERIAL IS NOT ACCEPTED

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hire Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.