Notary & Administrative Operations Coordinator

Agua Caliente Casinos; Agua Caliente (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Agua Caliente Casinos seeks an Administrative Assistant to support the Tribal Administration Offices in day-to-day operations. The role involves mail distribution, document handling, and maintaining office systems across multiple departments.

Requires HS/GED, 2–3 years of experience, excellent verbal and written skills, and 50 wpm typing. Proficiency in MS Office and strong phone abilities are essential; ability to multitask and meet deadlines is a must.

Qualifications

• High School Education or GED.
• 2-3 years of workplace experience.
• Excellent verbal and writing skills.
• Type a minimum of 50 words per minute.
• 2 years of experience using MS Office programs.
• Strong telephone skills.
• Ability to organize and prioritize, meet deadlines, work with minimal supervision and multiple interruptions.
• Strong analytical and problem-solving skills; make decisions based on direction and judgment.

Responsibilities

• Sort and distribute mail and packages to appropriate departments in a timely manner.
• Make copies for the appropriate people and distribute; photocopy and fax documents as necessary.
• Maintain office supplies and coordinate weekly purchases.
• Ensure office machines are regularly serviced and in good working condition.
• Manage conference room calendars.
• Produce and mail weekly Tribal communications, including minutes and notices.
• Prepare for Tribal Members and DMV Fee exemptions forms and monitor signatures.
• Provide Tribal Members with necessary forms and process through proper channels.
• Issue seasonal passes for Indian Canyons and other distributions handled by the department.
• Type, proofread, and word-process documents; prepare spreadsheets in Excel from rough drafts.
• Assist in planning annual events.
• Comply with internal controls, SOPs, Records Retention Policy, and Tribal Regulations.

Skills

Verbal and written communication

Organizational skills

Prioritization and multitasking

Strong telephone skills

Education

High School Education or GED

2-3 years of workplace experience

Tools

MS Office

Job description

Agua Caliente Casinos seeks an Administrative Assistant to support the Tribal Administration Offices in day-to-day operations. The role involves mail distribution, document handling, and maintaining office systems across multiple departments.

Requires HS/GED, 2–3 years of experience, excellent verbal and written skills, and 50 wpm typing. Proficiency in MS Office and strong phone abilities are essential; ability to multitask and meet deadlines is a must.