Executive Administrative Assistant to Tribal Leadership

Paycom; Palm Springs (CA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

401k with employer match

Paid time off (>3 weeks)

Casino discounts

Fuel discounts

Tuition reimbursement

Wellness reimbursement

Job summary

Agua Caliente Band of Cahuilla Indians in Palm Springs, CA is seeking an Administrative Assistant to support senior managers and executives. You will produce confidential reports, prepare communications, respond to inquiries, and manage multiple projects and assignments with discretion.

The role requires strong MS Office skills, 5+ years of administrative experience, and excellent English communication. Expect a professional office setting with opportunities to contribute to tribal operations

Qualifications

• Education: High school diploma or GED; Associates preferred.
• At least 5 years of experience at an Administrative Assistant level or higher.
• Strong PC skills with MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong English written and verbal communication; ability to interact with all levels of management and staff.
• Ability to organize, prioritize, meet deadlines, and work with minimal supervision.

Responsibilities

• Coordinate in-person and/or online meetings.
• Outlook calendar management for executives.
• Independently perform department level projects as assigned.
• Prepare and distribute agendas, packets, and minutes for Indian Planning Commission meetings.
• Prepare and distribute Agua Caliente Water Authority agendas, packets, and minutes.
• Prepare Departmental annual report and weekly Tribal Council materials.
• Review and prepare property tax statements for processing.
• Produce and edit documents using various software; file and distribute as required.
• Greet visitors and manage access to individuals.
• Answer, screen, and direct department calls.
• File and retrieve documents and reports; manage department documentation.
• Assist in processing and mailing department documents.
• Draft internal and external communications for department projects.
• Track and report department expenditures including invoice processing.
• Provide excellent guest service and adhere to regulations.

Skills

MS Office Suite

Outlook

MS Word

MS Excel

MS PowerPoint

Communication

Education

High school diploma or GED

Associates Degree in Business Administration or equivalent preferred

Tools

MS Office Suite

Outlook

MS Word

MS Excel

MS PowerPoint

Job description

Agua Caliente Band of Cahuilla Indians in Palm Springs, CA is seeking an Administrative Assistant to support senior managers and executives. You will produce confidential reports, prepare communications, respond to inquiries, and manage multiple projects and assignments with discretion.

The role requires strong MS Office skills, 5+ years of administrative experience, and excellent English communication. Expect a professional office setting with opportunities to contribute to tribal operations