Nonprofit Special Projects & Admin Assistant

University Synagogue; Irvine (CA); Hybrid; USD 25,000 - 28,000; Part time

Job summary

University Synagogue in Irvine, CA is seeking a Special Projects Assistant to support the Executive Director with administrative priorities, research, and outreach. The role is designed for a college student, recent graduate, or early-career professional interested in nonprofit management, communications, event planning, or leadership.

Responsibilities include executive support, project coordination, member engagement, website/calendar updates, data entry in ShulCloud, and assisting with

Qualifications

• Excellent organizational skills and exceptional attention to detail.
• Strong verbal and written communication skills.
• Friendly, professional phone manner with members and community partners.
• Ability to manage multiple priorities and work independently.
• Comfortable learning new technology and database systems.
• Experience with Microsoft Office and Google Workspace is a plus.

Responsibilities

• Provide executive support to the Executive Director on a variety of projects and priorities.
• Assist in tracking projects, timelines, and follow-up tasks.
• Organize digital files, documents, and project materials.
• Prepare meeting materials, agendas, and notes as requested.
• Support planning and implementing strategic initiatives and special projects.
• Help coordinate project logistics and ensure deadlines are met.
• Engage with members and community partners to support outreach efforts.
• Maintain program information across platforms, including updating the website/calendar.
• Contribute to communications, newsletters, and data entry in ShulCloud.

Skills

Organizational skills

Communication skills

Multitasking

Phone etiquette

Confidentiality

Independent work

Tools

MS Office

Google Workspace

ShulCloud

Job description

University Synagogue in Irvine, CA is seeking a Special Projects Assistant to support the Executive Director with administrative priorities, research, and outreach. The role is designed for a college student, recent graduate, or early-career professional interested in nonprofit management, communications, event planning, or leadership.

Responsibilities include executive support, project coordination, member engagement, website/calendar updates, data entry in ShulCloud, and assisting with