Hybrid Special Projects Assistant (Nonprofit)

Ohev Shalom of Bucks County; Irvine (CA); Hybrid; USD 25,000 - 28,000; Part time

Job summary

University Synagogue is seeking a highly organized, proactive Special Projects Assistant to support the Executive Director in advancing strategic initiatives, administrative priorities, and community engagement efforts. This position is designed for a college student, recent graduate, or early-career professional interested in nonprofit management, communications, event planning, or organizational leadership.

No two days are the same.

Qualifications

• Excellent organizational skills and exceptional attention to detail.
• Strong verbal and written communication skills.
• Friendly, professional, and comfortable speaking with members and community partners by phone.
• Ability to manage multiple priorities and work independently.
• Strong problem-solving skills and initiative.
• Proficiency with Microsoft Office and Google Workspace.
• Comfortable learning new technology and database systems.

Responsibilities

• Provide administrative support to the Executive Director on a variety of projects and organizational priorities.
• Assist in tracking projects, timelines, and follow-up tasks.
• Organize digital files, documents, and project materials.
• Prepare meeting materials, agendas, and notes as requested.
• Assist with planning and implementing strategic initiatives and special projects.
• Conduct research and compile information to support decision-making.
• Follow up with vendors, consultants, volunteers, and community partners.
• Help coordinate project logistics and ensure deadlines are met.
• Support board, committee, and organizational initiatives as assigned.
• Make membership and community outreach phone calls on behalf of the Executive Director.
• Assist with welcoming new members and supporting member engagement efforts.
• Help maintain accurate member records and track outreach activities.
• Follow up on inquiries, registrations, and community connections.
• Assist with maintaining accurate program information across organizational platforms.
• Update website and calendar information as needed.
• Help proofread communications and verify event details.
• Support email communications, newsletters, and marketing projects.
• Perform data entry and maintain organizational databases, including ShulCloud.

Skills

Organizational skills

Communication

Multitasking

Problem-solving

Microsoft Office

Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

University Synagogue is seeking a highly organized, proactive Special Projects Assistant to support the Executive Director in advancing strategic initiatives, administrative priorities, and community engagement efforts. This position is designed for a college student, recent graduate, or early-career professional interested in nonprofit management, communications, event planning, or organizational leadership.

No two days are the same.