Nonprofit Operations & Systems Coordinator

United Women of Color; Huntsville (AL); On-site; USD 36,000 - 41,000; Full time

Job summary

United Women of Color seeks an Operations Coordinator to keep day-to-day operations and staff workflows organized. You will implement processes, support staff in using systems, and ensure tasks, records, deadlines, and follow-ups stay on track.

The ideal candidate is organized, dependable, and can solve routine problems independently while reinforcing established procedures. 90-day probation is included.

Qualifications

• Strong organization, attention to detail, and follow-through.
• Ability to work independently with minimal supervision.
• Experience with Google Workspace and basic project tools.
• Administrative, operations, or nonprofit experience preferred.

Responsibilities

• Coordinate organizational calendars, meetings, schedules, and administrative needs.
• Monitor inventory and coordinate office, program, and marketing supply orders.
• Coordinate vendors, printing, transportation, meeting materials, and event logistics.
• Check and process mail, prepare deposits, and handle routine organizational correspondence.
• Maintain organized forms, receipts, operational records, calendars, and administrative files.
• Track purchases, deadlines, assignments, and required follow-up.
• Resolve routine operational questions and problems without escalating to the Executive Director.

Skills

Organization

Attention to detail

Independent work

Problem solving

Process training

Multitasking

Communication

Integrity

Systems navigation

Nonprofit ops experience

Tools

Google Workspace

Asana

Action Network

Harvest

Job description

United Women of Color seeks an Operations Coordinator to keep day-to-day operations and staff workflows organized. You will implement processes, support staff in using systems, and ensure tasks, records, deadlines, and follow-ups stay on track.

The ideal candidate is organized, dependable, and can solve routine problems independently while reinforcing established procedures. 90-day probation is included.