Operations & Programs Coordinator

Year Up, Inc.; New York (NY); Hybrid; USD 74,501,000 - 85,962,000; Full time

Benefits offered by this job

Healthcare options

Dental coverage

401(k) match

Paid vacation

Job summary

Year Up United is looking for an Operations Specialist to improve site systems and coordinate facilities, staff support, and vendor relationships. You will work across teams, handle urgent priorities, and help mentor students in alignment with Year Up's mission.

Ideal candidates have 1-2 years in an office setting, strong organizational skills, and proficiency with MS Office and Concur. This non-exempt role is hybrid, with on-site collaboration required several days a week.

Qualifications

• 1-2 years of work experience in an office environment.
• Strong written and verbal communication skills.
• Proven ability to create and modify processes and workflows.
• Excellent organizational and time management skills with attention to detail.

Responsibilities

• Maintain and cultivate external vendor relationships and cross-team processes.
• Manage facilities, office support, and supply ordering with budget awareness.
• Review staff expense reports in Concur and code to General Ledger segments.
• Support site IT and coordinate staff meetings and events.
• Provide administrative support to the Executive Director and leadership.

Skills

MS Office

Vendor management

Communication

Time management

Tools

Concur

Job description

Year Up United is looking for an Operations Specialist to improve site systems and coordinate facilities, staff support, and vendor relationships. You will work across teams, handle urgent priorities, and help mentor students in alignment with Year Up's mission.

Ideal candidates have 1-2 years in an office setting, strong organizational skills, and proficiency with MS Office and Concur. This non-exempt role is hybrid, with on-site collaboration required several days a week.