Nonprofit Office Administrator — Bookkeeping & Donor Ops

QPS Employment Group; Sheboygan (WI); On-site; USD 25,000 - 28,000; Full time

Job summary

QPS Employment Group is seeking an Office Administrator in Sheboygan, WI on a direct-hire, first-shift basis. Wage range is $18.00–$20.00 per hour with typical 7:00AM–4:00PM or 8:00AM–5:00PM hours, Monday through Friday, with flexibility.

The role requires strong organizational skills, proficiency in Word/Excel, and experience with nonprofit tools like Google for Nonprofits, Little Green Light, Canva, Constant Contact, and QuickBooks Online.

Qualifications

• Excellent organizational skills (oral and written) and the ability to excel at details, multi-tasking, and working under pressure
• Experience in Word and Excel; Experience in Google for Nonprofits, Little Green Light, Canva, Constant Contact, and QuickBooks Online a definite plus
• Experience and confidence in working independently in an office setting
• A strong sense of and respect for confidentiality and handling sensitive information appropriately
• Ability to work in a variety of settings with culturally-diverse families and communities with the ability to be sensitive and appropriate
• Valid driver’s license, automobile insurance with adequate liability coverage and a reliable vehicle to use for business including travel to and from meetings
• Ability to pass a background check & pre-employment drug screen required
• Ability to use up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently and/or up to 10 pounds of force continuously to move objects and/or people
• Ability to bend, stoop, twist, turn, reach, lift, carry, pull, climb, and kneel, with frequent walking and standing
• Ability to recognize differences in sound, such as voices/noises that are loud and playful instead of angry and combative, and the ability to differentiate tone and volumes in conversations.

Responsibilities

• Maintain databases with current information regarding donors, delegates, boards, member churches, fundraisers, and other information
• Perform general clerical duties
• Greet and direct office visitors, answer phones and forward messages to appropriate staff
• Record donations and send timely thank you notes for all donated items
• Compile, proof, and email SCIO newsletters
• Provide bookkeeping for accounts payable and receivables
• Provide monthly balance and profit loss reports for the board of directors
• Coordinate payroll twice each month
• Prepare deposits and pay monthly accounts payable
• Maintain the accounts for all grants, fundraising activities, donations, membership fees, etc
• Keep track of employee benefits, salaries, deductions, vacation, and sick time
• File all government financial reports
• Lead role for coordinating bulk mailings
• Assisting with the SCIO website and other social media
• Provide all documentation to accountant during annual audit
• Adhere to agency policy, procedures and professional code of ethics
• Participate in regular staff meetings, staff training programs, and supervisory sessions
• Encourage and support fundraising efforts
• Work collaboratively with the leadership team to complete required reports

Skills

Organizational skills

Word & Excel

Google for Nonprofits

Little Green Light

Constant Contact

QuickBooks Online

Independent worker

Confidentiality

Tools

Canva

Job description

QPS Employment Group is seeking an Office Administrator in Sheboygan, WI on a direct-hire, first-shift basis. Wage range is $18.00–$20.00 per hour with typical 7:00AM–4:00PM or 8:00AM–5:00PM hours, Monday through Friday, with flexibility.

The role requires strong organizational skills, proficiency in Word/Excel, and experience with nonprofit tools like Google for Nonprofits, Little Green Light, Canva, Constant Contact, and QuickBooks Online.