Admin Office

QPS Employment Group; Town of Plymouth (WI); On-site; USD 25,000 - 28,000; Full time

Job summary

QPS Employment Group is seeking an Office Administrator for a company in Sheboygan, WI. This is a direct hire opportunity on the 1st shift, with hours 7:00 AM to 4:00 PM or 8:00 AM to 5:00 PM, Monday through Friday with some flexibility.

The role requires strong organizational skills, proficiency in Word/Excel, and experience with nonprofit tools. Responsibilities include donor and board data management, clerical duties, invoicing, payroll coordination, and supporting fundraising activities.

Qualifications

• Excellent organizational and communication skills, with attention to detail.
• Experience with Word and Excel; familiarity with Google for Nonprofits is a plus.
• Ability to work independently in an office setting and handle confidential information.
• Comfort working with diverse communities and travel to meetings as needed.
• Background check and pre-employment drug screen required.

Responsibilities

• Maintain databases with current information on donors, delegates, boards, and fundraising activities.
• Greet visitors, answer phones, and forward messages to staff.
• Record donations and send timely thank you notes.
• Provide bookkeeping for accounts payable/receivable and generate monthly reports.
• Coordinate payroll, deposits, and monthly accounts payable.
• Maintain accounts for grants, fundraising, and memberships.
• Support SCIO website and social media efforts.
• Assist with annual audit documentation.

Skills

Organizational skills

Multitasking

Written & oral communication

Independent work

Confidentiality

Tools

Word

Excel

Google for Nonprofits

Little Green Light

Canva

Constant Contact

QuickBooks Online

Job description

Position Title: Office Administrator

Wage: $18.00 - $20.00/hour

Shift: 1st

Hours: 7:00AM - 4:00PM or 8:00AM - 5:00PM (Monday - Friday with Flexibility)

QPS Employment Group has a great opportunity available for an Office Administrator at a company in Sheboygan, WI. This is direct hire position for 1st shift.

IND045

Office Administrator Responsibilities:

• Maintain databases with current information regarding donors, delegates, boards, member churches, fundraisers, and other information
• Perform general clerical duties
• Greet and direct office visitors, answer phones and forward messages to appropriate staff
• Record donations and send timely thank you notes for all donated items
• Compile, proof, and email SCIO newsletters
• Provide bookkeeping for accounts payable and receivables
• Provide monthly balance and profit loss reports for the board of directors
• Coordinate payroll twice each month
• Prepare deposits and pay monthly accounts payable
• Maintain the accounts for all grants, fundraising activities, donations, membership fees, etc
• Keep track of employee benefits, salaries, deductions, vacation, and sick time
• File all government financial reports
• Lead role for coordinating bulk mailings
• Assisting with the SCIO website and other social media
• Provide all documentation to accountant during annual audit
• Adhere to agency policy, procedures and professional code of ethics
• Participate in regular staff meetings, staff training programs, and supervisory sessions
• Encourage and support fundraising efforts
• Work collaboratively with the leadership team to complete required reports

Requirements for Office Administrator:

• Excellent organizational skills (oral and written) and the ability to excel at details, multi- tasking, and working under pressure
• Experience in Word and Excel. Experience in Google for Nonprofits, Little Green Light, Canva, Constant Contact, and QuickBooks Online a definite plus
• Experience and confidence in working independently in an office setting
• A strong sense of and respect for confidentiality and handling sensitive information appropriately
• Ability to work in a variety of settings with culturally-diverse families and communities with the ability to be sensitive and appropriate
• Valid driver's license, automobile insurance with adequate liability coverage and a reliable vehicle to use for business including travel to and from meetings
• Ability to pass a background check & pre-employment drug screen required
• Ability to use up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently and/or up to 10 pounds of force continuously to move objects and/or people
• Ability to bend, stoop, twist, turn, reach, lift, carry, pull, climb, and kneel, with frequent walking and standing
• Ability to recognize differences in sound, such as voices/noises that are loud and playful instead of angry and combative, and the ability to differentiate tone and volumes in conversations.

We are proud to be an equal opportunity employer.