Nonprofit Office & Admin Coordinator

Food Bank of Central New York; City of Syracuse (NY); On-site; USD 29,000 - 31,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid holidays

Floating holiday

PTO

401(k)

Job summary

Food Bank of Central New York seeks an organized Office Coordinator to support day-to-day operations in our Administration department. You'll manage front desk, communications, and document workflows while helping staff and partners stay connected in a fast-paced nonprofit environment.

You'll handle mail, scheduling, events, and vendor coordination, ensuring confidentiality and accuracy. The role offers full-time hours, competitive benefits, and opportunities to contribute to our mission to end

Qualifications

• High school diploma or equivalent required.
• Associate's degree in business administration or related field preferred.

Responsibilities

• Serve as the first point of contact for the organization, managing phone calls, email correspondence, and in-person visits with professionalism, and courtesy.
• Provide thorough referrals to neighbors who call the Food Bank.
• Manage front desk operations, including phone calls, mail distribution, and scheduling.
• Assist transportation with daily delivery calls to partner agencies.
• Perform general clerical duties including photocopying, faxing, mailing, and filing.
• Oversight of incoming and outgoing mail processing, including internal organization as well as external mailing of monthly financial statements and delivery calendars.
• Prepare correspondence, reports, presentations, and other documents as needed.
• Maintain electronic and hard copy filing systems, ensuring information is organized and easily accessible.
• Handle sensitive information in a confidential manner.
• Support the coordination of events and meetings as requested, including logistics, attendees, and materials, with the ability to communicate effectively.
• Manage shared calendars and conference room bookings.
• Order and manage office supplies, equipment, and inventory.
• Liaise with external vendors and service providers, ensuring timely and efficient service.
• Ensure compliance with office procedures, policies, and safety standards.
• Maintain a clean, organized, and professional office environment.
• Any other duties assigned to support the mission of the Food Bank.

Skills

Microsoft Office 365

Time management

Organization skills

English fluency

Customer service

Attention to detail

Problem solving

Team collaboration

Multilingual preference

Education

High school diploma or equivalent

Associate's degree preferred

Job description

Food Bank of Central New York seeks an organized Office Coordinator to support day-to-day operations in our Administration department. You'll manage front desk, communications, and document workflows while helping staff and partners stay connected in a fast-paced nonprofit environment.

You'll handle mail, scheduling, events, and vendor coordination, ensuring confidentiality and accuracy. The role offers full-time hours, competitive benefits, and opportunities to contribute to our mission to end