Nonprofit Events & Donor Database Coordinator (Hybrid)

Indianapolis Public Library Foundation; Indianapolis (IN); Hybrid; USD 40,000 - 60,000; Full time

Job summary

The Indianapolis Public Library Foundation is seeking an Events and Database Coordinator to support the Development team and manage fundraising CRM activities. This role focuses on coordinating Circulate: Night at the Library, donor events, and daily gift processing in a nonprofit setting.

Hybrid schedule after 90 days, with a 40-hour week, occasional evenings/weekends, and strong emphasis on communication, data integrity, and donor stewardship.

Qualifications

• Associate’s degree required; degree in fundraising, event management, communications, or related field preferred.
• Minimum two years of administrative, database management, or event planning experience.
• Experience in a nonprofit setting preferred.
• Excellent written and oral communication skills.
• Proficiency with Microsoft 365, Raiser’s Edge NXT and iWave; ability to learn new tools.

Responsibilities

• Coordinate the annual fundraising event Circulate: Night at the Library and serve as staff liaison to the Circulate committee and event consultant.
• Coordinate donor stewardship events and receptions including the McFadden Lecture pre-event reception, the board’s annual reception, and Library Night at Victory Field.
• Enter donor gifts into the fundraising CRM daily and prepare a daily cash receipt log.
• Generate acknowledgement letters and customize language for restricted major gifts.
• Oversee selection and distribution of birthday/holiday cards and donor gifts; coordinate book tile ordering and installation.
• Assist with fundraising reports and leverage the database to operate efficiently; audit data hygiene regularly.
• Maintain written procedures and participate on the Foundation’s DEI committee; perform other duties as assigned.

Skills

Communication

Attention to detail

Organization

Time management

Dependability

Problem solving

Professionalism

Education

Associate’s degree

Related field preferred

Tools

Microsoft 365

Raiser’s Edge NXT

iWave

Job description

The Indianapolis Public Library Foundation is seeking an Events and Database Coordinator to support the Development team and manage fundraising CRM activities. This role focuses on coordinating Circulate: Night at the Library, donor events, and daily gift processing in a nonprofit setting.

Hybrid schedule after 90 days, with a 40-hour week, occasional evenings/weekends, and strong emphasis on communication, data integrity, and donor stewardship.