Nonprofit Billing & AR Specialist

Coastside Veterinary Clinic, Inc; Half Moon Bay (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

Coastside Veterinary Clinic, Inc. is seeking a Billing & Accounts Receivable Specialist to manage billing and AR across nonprofit programs, private-pay invoicing, and government-funded streams.

The role emphasizes accuracy, Excel proficiency, and ability to handle multiple billing cycles under deadlines. You will collaborate with Program Managers and admin teams, support financial reporting and compliance, and maintain confidential information.

Qualifications

• Associate's or Bachelor's in Accounting, Finance, or related field preferred (equivalent experience accepted).
• 24 years billing/AR experience; nonprofit or government billing a plus.
• Proficient in Outlook, Word, and Excel (intermediate-advanced).

Responsibilities

• Process monthly billing for multiple Non-Profit education funding streams; handle private-pay invoicing
• Maintain accurate billing records and resolve discrepancies
• Manage AR: deposits, cash receipts, payment reconciliation (ACH/check/electronic), aging reports, and collections follow-up
• Support financial reporting, reconciliations, and compliance with funder requirements
• Collaborate with Program Managers and admin teams; provide strong customer service
• Support the organization's mission and participate in cross-team initiatives

Skills

Detail-oriented

Strong organization

Customer service

Communication skills

Ability to work under deadlines

Education

Associate's/Bachelor's in Accounting or Finance

Tools

Excel

Outlook

Word

Job description

Coastside Veterinary Clinic, Inc. is seeking a Billing & Accounts Receivable Specialist to manage billing and AR across nonprofit programs, private-pay invoicing, and government-funded streams.

The role emphasizes accuracy, Excel proficiency, and ability to handle multiple billing cycles under deadlines. You will collaborate with Program Managers and admin teams, support financial reporting and compliance, and maintain confidential information.