Nonprofit AR/AP Specialist — Growth & Benefits

Willing & Able; Santa Monica (CA); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Growth opportunities

Paid time off

Health insurance

Dental insurance

Vision insurance

Aflac

Life insurance

403(b) retirement plan with employer 3

Job summary

Willing & Able in Santa Monica, CA is seeking an Accounts Receivable/Accounts Payable Specialist to handle monthly billing and assist with the accounts payable process. The role emphasizes accurate invoicing, cash receipts, and meticulous documentation.

Ideal candidates have 2–3 years in AR/AP, strong Excel and accounting software experience, and comfort in a nonprofit environment. The position offers a comprehensive benefits package and opportunities for growth.

Qualifications

• 2–3 years of accounts receivable and payable experience.
• Previous non-profit history is helpful.

Responsibilities

• Prepare, review, and process monthly program service grant and contract billings to optimize revenue cycle.
• Completing and tracking program member reimbursement claims.
• Verify payment summary vouchers for accuracy and regulatory compliance.
• Analyze denied claims, investigate discrepancies, and liaise with necessary parties to secure maximum reimbursement.
• Maintain documentation of submitted claims, payments, denials, and follow-up activities.
• Reconcile incoming daily cash receipts and maintain the corporate cash ledger.
• Formulate and distribute complex AR program invoices under deadlines.
• Audit source documentation including benefits records and timesheets.
• Support AP closing by identifying accrued liabilities and matching periods.
• Provide audits documentation and analytical support.

Skills

Typing

Data entry

Microsoft Office

Intacct

Organization

Verbal and written communication

Tools

Intacct

Job description

Willing & Able in Santa Monica, CA is seeking an Accounts Receivable/Accounts Payable Specialist to handle monthly billing and assist with the accounts payable process. The role emphasizes accurate invoicing, cash receipts, and meticulous documentation.

Ideal candidates have 2–3 years in AR/AP, strong Excel and accounting software experience, and comfort in a nonprofit environment. The position offers a comprehensive benefits package and opportunities for growth.